Project Coordinator

4 days ago

Coffs Harbour City Council, Australia Ferrovial Construction Full time
About Ferrovial Construction

Ferrovial Construction is a leading infrastructure operator, committed to developing sustainable solutions. The company has a presence in 6 main markets and is a member of Spain's blue-chip IBEX 35 index. Ferrovial Construction aims to design the company's strategy, establishing global policies, guidelines, and action guides related to the different functional areas of the organization.

Job Description

Key Responsibilities:

  1. Work as a key technical expert, providing guidance and project deliverables to the delivery team, ensuring that project planning activities are conducted in accordance with company policies and procedures.
  2. Maintain, monitor compliance, and seek improvement of the Project Management System and systems for data, document, and record management.
  3. Ensure monitoring and reporting of Project Controls processes are successfully set-up and implemented on projects.
  4. Interface with project team, partners, clients, stakeholders, consultants, designers, vendors, subcontractors for management of the planning function in accordance with established procedures.
  5. Proactively lead a planning and controls culture across the project based on best practice and with a focus on risk management, cost control, and Safety, Quality & Environment.
  6. Identify the need for training in the use of planning and programming systems, project monitoring & controls, and the interpretation of data and information generated.
  7. Reporting on schedules and revenue allocation and revenue and cash flow forecasting.
  8. Reviewing and assisting with variations and claims.
  9. Supervise and develop engineering and design support assistants as required.
  10. Potential to work closely with project engineers and design teams across the organization depending on demand.

Qualifications and Experience:

  1. Tertiary qualifications in Engineering, Construction Management, Finance, or a related field.
  2. At least 3 years' experience in a project Scheduler or Planner role in the construction or major infrastructure industries, with particular focus on Tunnels, Bridges, and highways.
  3. Relevant software experience such as AUTOCAD, Primavera P6, Microsoft Project, and Office.
  4. Previous experience in working within a project-oriented team on a major civil construction/infrastructure project.
  5. Preparedness to coordinate project and site meetings with tender teams, subcontractors, and suppliers.

Key Skills and Competencies:

  1. Excellent interpersonal and communication skills with a strong client-focus and ability to work proactively with all types of stakeholders.
  2. Strong attention to detail, analytical, and numeracy skills.
  3. Excellent written and verbal communication skills.
  4. Ability to deal confidently and manage conflict and disputes with key internal and external stakeholders in a constructive manner.
  5. Ability to multi-task and work well under pressure to meet deadlines.
  6. Highly motivated and professional attitude.
  7. Ability to deal with effectively and calmly with people and situations.

Additional Responsibilities:

  1. Continually maintain knowledge of, and comply with, all relevant company policies and procedures.
  2. Understand, uphold, and comply at all times with the company Code of Ethics.
  3. Always represent the company professionally, positively, and respectfully.
  4. Seek out opportunities to demonstrate safety leadership to fellow employees, customers, subcontractors, suppliers, and others.
  5. Actively participate in continual improvement of the company's systems, policies, and processes.
  6. Notify manager without delay of any injury or incident (safety, environmental, complaint) or hazardous event, situation, or environment (whether involving/impacting self or others).
  7. Participate proactively and positively in safety activities including forums, drills, trials, and inspections.
  8. Take appropriate care of company property including documents and data and ensure that confidentiality and security requirements are maintained at all times.
  9. Ensure own fitness for work at all times in accordance with company policy and support colleagues, in particular direct reports, in ensuring they are always fit to work safely.
  10. Proactively maintain an understanding of project management plans and associated variations to the scope of works.
  11. Developing, establishing, and maintaining the master program in MS Project and/or Primavera P6.
  12. Contributing to the identification of and response to project risks and opportunities.
  13. Advising bid/project teams on our methodology strategies to achieve program and budget requirements.
  14. Establishing reporting mechanisms as a means of providing project KPI's and project controls.
  15. Set up and monitor cost controls and management procedures and provide training as required for the project.
  16. Assisting the project team in organizing relevant approvals and permits as required.

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