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Executive Secretary
3 weeks ago
Company Overview
">The role of the Corporate Secretary is pivotal in ensuring efficient operations within the Office of the CEO and the VicGrid Board of Directors. This newly created position will provide high-level administrative support, facilitating induction, engagement, compliance, corporate coordination, and briefings.
">Job Description
">- ">
- Establish and induct a new Board of Directors, developing systems, protocols, and processes to support effective functioning.">
- Provide high-level secretarial and administrative support to Directors, coordinating sensitive documents and reports, committee management, meeting minutes, and general tasks.">
- Support effective information management by monitoring shared secretariat email inboxes, maintaining records, and managing board member communications.">
- Maintain productive working relationships, applying judgment and confidentiality while working independently or as part of a team.">
Required Skills and Qualifications
">- ">
- Prior experience as a Company, Corporate, or Board Secretary, with knowledge of Board obligations and governance requirements in a government context.">
- Demonstrated ability to manage team records, ensuring compliance with legal procedures and regulatory requirements, document management systems, financial records, and procurement processes.">
- Proven ability to provide secretariat support to executive-level forums and meetings, handling sensitive operational information with discretion.">
- Advanced skills in MS 365 Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint).">
Benefits
">- ">
- Career advancement and professional development opportunities.">
- Mental health and wellbeing offerings through our Employee Assistance Program (EAP) for work and personal issues.">
- Annual salary increases and incremental performance-based payments over the course of employment.">
Others
">This is a fixed-term position available on a two-year contract. Hybrid work arrangements are available. To be considered, applicants should submit a resume and cover letter summarizing their skills and relevant experience.
