Assistant Board Secretary

Location: North West Region | Bendigo

Job type: Part time / 12 Months

Organisation: Portable Long Service Authority

**Salary**: $92,332 - $104,762

Occupation: Administration/Secretarial

Reference: VG/1788596

Join a growing regulatory authority as the Assistant Board Secretary and provide essential support to the Head of Legal, Governance and Secretariat to ensure timely operations of the governing board and deliver excellent service to board members and executives. The Assistant Board Secretary will perform a range of board secretariat functions under the direction of the Head of Legal and Governance; Board Secretary including of the preparation of agendas, preparation of Board and Committee packs, recording accurate meeting minutes, directing board enquiries, and the scheduling and arrangements for board and committee meetings.

**About us**

The Portable Long Service Authority (the Authority) is an independent statutory body established to administer the Long Service Benefits Portability Act 2018. The Act, together with the Long Service Benefits Portability Regulations 2020 provide a Portable Long Service Benefits Scheme. The Authority plays an important role in allowing workers in the community services, contract cleaning and security industries to build up long service benefits based on time in their industry rather than with a single employer. We foster an inclusive and collaborative culture that celebrates achievements and allows everyone to contribute to our success.

**About the role**

As the Assistant Board Secretary, you will provide complex administrative and secretarial support to the Head of Legal and Governance/ Board Secretary, assist in coordinating governing board and committee meetings, and deliver excellent service to board members and executives. The key responsibilities of this role include:

- Delivering high level secretariat support including preparation of agendas and board papers, minute taking, managing the secretariat inbox, and reviewing sensitive correspondence.
- Liase with executive and senior management regarding action items, board reports, and other requests.
- Provide further support to executives and board members as directed by the Head of Legal and Governance/ Board Secretary.
- Coordinate board requirements including travel, accommodation, catering, reimbursements.

**About you**

To be successful as the Assistant Board Secretary you will need to demonstrate a high level of accuracy and clarity in written communication along with experience working with confidential information. You will have excellent time management and organisational skills to meet strict deadlines and prioritise complex matters. The Assistant Board Secretary will have secretarial experience supporting governing boards, committees, or executive management. Experience in a regulatory authority or the Victorian Public Service will be highly regarded.

**Why work at the Authority**
- We value work-life balance and offer hybrid working options, including two days of work from home per week
- You can benefit from above award wages and annual salary increases under the Victorian Public Service Enterprise Agreement
- Generous leave entitlements, along with paid study leave, paid parental leave, purchased leave and more
- Learning and development opportunities, annual performance plans, public sector networking, along with on the job learning and development
- Your well-being is important to us, which is why we offer a free and confidential Employee Assistance Program, as well as other health and well-being initiatives

**How to apply**

Attachments can be uploaded in.doc,.docx,.pdf,.txt or.rtf formats.
- We welcome applicants from a diverse range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ, people with disability, as diversity and inclusion drives our success._