Administrative Team Leader

2 weeks ago

Newcastle Waters Siding, Australia beBeeAdministrative Full time $90,000 - $120,000

We are currently looking for a seasoned administrative professional to lead our daily operations.

Job Overview

The successful candidate will serve as the primary point of contact for all employees, providing guidance, support and leadership while maintaining efficient office systems and ensuring compliance with statutory and legislative requirements.

Main Responsibilities
  • Lead the administrative team, setting goals, reviewing progress and prioritizing deadlines.
  • Identify, develop and implement process and procedure improvements to enhance efficiency.
  • Maintain company documentation and filing systems to ensure compliance with regulations.
  • Provide detailed reporting for job management and project support.
  • Develop operational reports to aid in operational tasks.
  • Maintain internal controls and corporate governance to minimize errors and fraud.
  • Complete end-of-month duties including exception reporting, monthly consolidation and worksheets.
  • Reconcile credit cards and pre-payment accounts within set deadlines.
  • Closely monitor facility maintenance and manage service providers.
Key Requirements
  • Minimum 3 years experience in an Office Manager role.
  • At least 5 years experience in an administrative role.
  • Tertiary qualifications in Business Administration (desirable).
  • Demonstrated leadership and people management experience.
  • High-level organisational and time-management skills.
  • Self-motivated with strong problem-solving skills and the ability to multitask.
  • Excellent analytical skills and attention to detail.
  • Proficient in MS Office applications.
  • Strong verbal and written communication skills.
Preferred Qualifications
  • Demonstrated experience in facilities management.
  • Affinity with digital document management.
  • Professional certifications in administration or management.

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