Executive Administrator

6 days ago

Newcastle Waters Siding, Australia beBeeAdministrative Full time $87,183 - $114,995

Job Title: Executive Administrator

We are seeking a seasoned and results-driven professional to oversee the day-to-day operations of our administrative team.

  • Key Responsibilities:
  • Lead the administrative team, setting clear goals, reviewing deadlines, and prioritizing tasks effectively.
  • Develop and implement process improvements to streamline operations and enhance productivity.
  • Oversee company documentation and filing systems to ensure compliance with regulatory requirements.
  • Provide detailed reporting for job management and project support.
  • Compile operational reports to inform business decisions.
  • Maintain internal controls and corporate governance to minimize errors and fraud.
  • Coordinate end-of-month duties, including exception reporting, monthly consolidation, and reports.
  • Reconcile credit cards and pre-payment accounts within set deadlines.
  • Close off monthly processing in accordance with corporate timetables.
  • Foster a culture of continuous improvement and excellence.
  • Build and maintain strong relationships with internal and external stakeholders.
  • Supervise, mentor, and train direct reports in line with company policies, position descriptions, and performance agreements.
  • Essential Criteria:
  • Minimum 3 years' experience in an administrative leadership role or similar position.
  • At least 5 years' experience in an administrative role.
  • Tertiary qualifications in Business Administration (desirable).
  • Demonstrated leadership and people management experience.
  • High-level organizational and time-management skills.
  • Self-motivated with strong problem-solving skills and ability to multitask.
  • Excellent analytical skills and attention to detail.
  • Proficient in MS Office applications.
  • Strong verbal and written communication skills.
  • Ability to work independently and without supervision.

  • Executive Assistant

    1 week ago

    Newcastle, Australia NSW Government -Hunter Water Corporation Full time

    Get the balance right - flexible working options available (including hybrid working) - Support the sustainable delivery of an essential service to the Lower Hunter community - Be part of a supportive and high performing Executive support team We are seeking a highly professional and efficient Executive Assistant to join Hunter Water, reporting to our...

  • Executive Assistant

    6 days ago

    Newcastle, New South Wales, Australia Nsw Government -Hunter Water Corporation Full time

    Get the balance right - flexible working options available (including hybrid working)- Support the sustainable delivery of an essential service to the Lower Hunter community- Be part of a supportive and high performing Executive support teamWe are seeking a highly professional and efficient Executive Assistant to join Hunter Water, reporting to our Executive...

  • Executive Assistant

    1 week ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $64,046 - $66,270

    Job Title: Administrative Support SpecialistThis role involves working collaboratively in a team environment to provide comprehensive administrative support.Responsibilities include managing electronic and physical records, recording maintenance requests, coordinating fleet vehicle bookings, and delivering general administrative assistance.About YouYou are...

  • Executive Assistant

    2 weeks ago

    Newcastle, New South Wales, Australia Anglican Care Full time

    OverviewJoin to apply for the Executive Assistant role at Anglican Care.The OpportunityWe are seeking a dynamic, warm, and highly organised Executive Assistant to support two Executive Directors. In this role, you'll be the cornerstone of our leadership team's operations, providing seamless administrative support while fostering a positive and welcoming...

  • Executive Assistant

    2 weeks ago

    Newcastle, New South Wales, Australia Anglican Care Full time

    OverviewJoin to apply for the Executive Assistant role at Anglican Care.The OpportunityWe are seeking a dynamic, warm, and highly organised Executive Assistant to support two Executive Directors. In this role, you'll be the cornerstone of our leadership team's operations, providing seamless administrative support while fostering a positive and welcoming...

  • Executive Assistant

    1 week ago

    Newcastle, New South Wales, Australia Anglican Care Full time

    OverviewJoin to apply for theExecutive Assistantrole atAnglican Care.The OpportunityWe are seeking a dynamic, warm, and highly organised Executive Assistant to support two Executive Directors.In this role, you'll be the cornerstone of our leadership team's operations, providing seamless administrative support while fostering a positive and welcoming...

  • Executive Support Assistant

    1 day ago

    Newcastle, Australia Calvary Full time

    #526738 Executive Support Assistant - Director of Nursing and Clinical Services Executive Office Calvary Mater Newcastle Permanent Full-Time Permanent Full-Time. **Salary Classification**: Administration Officer Level 6 Year 1-2. **Remuneration**: $39.14 - $40.07 per hour, excluding superannuation. **THE ROLE**: The Executive Assistant is responsible for a...

  • Executive Assistant

    5 days ago

    Newcastle, New South Wales, Australia Catholic Schools Office, Diocese Of Maitland-Newcastle Full time

    Posted: 28/08/2025Closing Date: 10/09/2025Job Type: Permanent - Full TimeLocation: Newcastle WestJob Category: Administration & Office SupportJoin a Mission-Driven Team as Executive Assistant – Religious Education & Spirituality Permanent Full-Time Are you an experienced Executive Assistant looking to make a meaningful impact? The Catholic Schools invites...

  • Executive Assistant

    2 weeks ago

    Newcastle, New South Wales, Australia Anglican Care Full time $80,000 - $100,000 per year

    The Opportunity:We are seeking a dynamic, warm, and highly organised Executive Assistant to support two Executive Directors. In this role, you'll be the cornerstone of our leadership team's operations, providing seamless administrative support while fostering a positive and welcoming environment. Your approachable manner and exceptional communication skills...

  • Executive Assistant

    1 week ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    OverviewJoin to apply for the Executive Assistant role at Bendigo AdvertiserPosted: 28/08/2025Closing Date: 10/09/2025Job Type: Permanent - Full TimeLocation: Newcastle WestJob Category: Administration & Office SupportJoin a Mission-Driven Team as Executive Assistant – Religious Education & SpiritualityPermanent Full-TimeAre you an experienced Executive...