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Administrative Support Specialist

2 months ago

Epping, Australia Level Group ANZ Full time
Job Title: Service / Office Administrator

We are seeking a highly organized and detail-oriented Service / Office Administrator to join our team at Level Group ANZ. As a key member of our operations team, you will be responsible for providing exceptional administrative support to ensure the smooth running of our business operations.

Key Responsibilities:
  • Front Office Operations: Manage inbound and outbound calls, emails, and other customer communications to ensure strong customer satisfaction.
  • Administrative Tasks: Generate purchase orders, process supplier invoices, manage weekly payroll, and perform bank reconciliations to ensure accurate financial transaction recording.
  • Accounts Management: Manage Accounts Payable and Receivable, including invoice processing, vendor payments, and customer invoicing.
  • Compliance and Reporting: Prepare and lodge BAS, IAS, and PAYG with the ATO in compliance with relevant regulations.
  • Superannuation and Credit Card Management: Manage Superannuation payments and reconcile credit card transactions to ensure accuracy and compliance.
  • Maintenance and Scheduling: Schedule preventative maintenance jobs and ensure the Electricians know where they are scheduled for each day.
  • General Administration: Complete invoicing, ensure purchase orders for each job, and ensure procedures are created and kept up to date for each task.
Requirements:
  • At least 3 years of experience in a similar role.
  • Experience using Xero.
  • Experience using a job management system and scheduling.
What We Offer:
  • A great working environment.
  • A modern office.
  • A fast-paced environment.