Strategic Operations Coordinator

2 weeks ago

Sydney, New South Wales, Australia Boutique Consulting Full time

Boutique Consulting is a leading corporate advisory firm renowned for their best-in-class and highly impactful work with major corporations, private investment, and government entities.

With sustained excellence, innovation, and integrity, our client has established themselves as a market leader within the corporate advisory space.

In partnership with this esteemed firm, we're looking for an experienced Executive Assistant to support multiple Managing Directors and the broader senior leadership team.

You'll be an orchestrator of business-wide initiatives and a central point of contact for a high-energy and high-performing team. This role will see you effortlessly blend intricate schedule management with the production and preparation of high-calibre communications and presentations.

Key Responsibilities:
  • Manage Extensive Diaries: Juggle and coordinate the schedules and appointments for up to 3 executives, ensuring seamless time management.
  • Client Interactions: Engage with VIPs and high-level clients, providing exceptional service and creating a positive impression.
  • Deal Team Coordinator: Act as the primary contact for deal teams, assisting with scheduling and orchestrating events like closing dinners and roadshows.
  • Document Production: Craft high-quality documents and presentations using company templates in Word and PowerPoint, showcasing your attention to detail.
  • Print Production: Oversee the print production and collation of vital documents and presentations, ensuring they meet company standards.
  • Travel Arrangements: Book intricate travel plans, ensuring every detail is meticulously organized.
  • Reception Duties: Answer phones and warmly greet clients and guests upon arrival, making them feel welcome.
  • Office Administration: Handle a variety of administrative tasks, including organizing client events, social committee activities, processing expense claims, and catering for meetings.
Requirements:
  • Seasoned Expertise: You own a vast wealth of knowledge and skills via at least 5 years of experience as an Executive Assistant in fast-paced corporate settings, ideally within financial services or advisory.
  • Communication Skills: Your outstanding communication skills enable you to effectively interact at all levels.
  • Discretion and Maturity: You handle sensitive and confidential information with the utmost discretion and professionalism.
  • Accuracy and Consistency: Your work is always precise and reliable, maintaining high standards in every task.
  • Time Management: You juggle multiple tasks and competing deadlines with ease, ensuring timely and efficient completion of all responsibilities.
  • Technical Proficiency: Mastery of MS Word and PowerPoint, ensuring all documents and presentations are top-tier and on-brand.
  • Calm and Resilient Under Pressure: You excel in high-pressure environments, keeping a cool head and delivering exceptional results.
  • Adaptability: You thrive in varied roles, showcasing flexibility and a proactive approach to diverse tasks.
  • Professionalism: Your presentation and demeanor reflect the highest standards of professionalism.
  • Dependability: Your work history is reliable and stable, demonstrating commitment and consistency.
  • Going Above and Beyond: Your dedication to excellence drives you to exceed expectations in all aspects of your role.
About the Role:

This is a high-impact Executive Support role where you'll be engaged across all parts of the business. With a competitive salary of $90,000 - $110,000 per annum, plus benefits, you'll become an integral part of a leading team at the forefront of corporate activity, gaining invaluable exposure to the inner workings of one of the top corporate advisory firms.

  • Strategic Operations Coordinator

    5 days ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    At Legal Aid NSW, we are seeking a highly skilled Strategic Operations Coordinator to provide timely and strategic advice, as well as coordinate a range of executive and secretariat support services.About the Role:The successful candidate will be responsible for developing quality advice to achieve organisational goals and objectives. This role offers an...

  • Strategic Operations Coordinator

    2 days ago

    Sydney, New South Wales, Australia SafetyCulture Full time

    SafetyCulture is a pioneering technology company driven by a vision to revolutionize workplace operations globally. With a market-leading platform, we empower teams to excel in delivering high standards, working safely, and continuously improving. Our mission is to reach 100 million users worldwide by 2032.We are seeking an exceptionally organized,...

  • Strategic Operations Coordinator

    4 days ago

    Sydney, New South Wales, Australia GroupM Full time

    Job OverviewWe are seeking a highly skilled and experienced Strategic Operations Coordinator to join our Sydney office. In this role, you will provide exceptional administrative support to the CEO and Executive Leadership team, ensuring seamless management of their email, calendar, and internal/external communications.

  • Strategic Operations Coordinator

    1 week ago

    Sydney, New South Wales, Australia SafetyCulture Full time

    SafetyCulture, a pioneering technology company, is revolutionizing workplaces worldwide with its market-leading workplace operations platform. This innovative platform empowers teams to acquire the knowledge, tools, and confidence needed to excel, work safely, and improve daily.We are one of the world's fastest-growing tech companies, driven by our bold...

  • Strategic Operations Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Silver Search Full time

    Company OverviewSilver Search is a reputable talent solutions firm specializing in healthcare recruitment. As a Strategic Operations Coordinator, you will be part of a dedicated team supporting the Chief Operating Officer (COO) and contributing to the foundation's success.Estimated Salary: $80,000 - $110,000 per annumJob DescriptionThe Executive Assistant...

  • Strategic Operations Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Challenger Full time

    OverviewWe are seeking a highly skilled Strategic Operations Coordinator to join our team at Challenger Limited, an ASX-listed investment management firm. This dynamic role offers the opportunity to work in a fast-paced environment, driving towards delivering exceptional customer outcomes and creating a better retirement for our customers.About the RoleThis...

  • Strategic Operations Coordinator

    1 week ago

    Sydney, New South Wales, Australia Silver Search Full time

    Silver Search is a leading healthcare recruitment agency recruiting for an Executive Assistant on behalf of a prestigious healthcare foundation. This pivotal role will provide essential support to both the Foundation and the Chief Operating Office (COO) empowering senior leadership to achieve key organisational goals.Key ResponsibilitiesOffice Management:...

  • Strategic Operations Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    Experience the thrill of working in a fast-paced corporate environment as a Strategic Operations Coordinator at our esteemed boutique consulting firm.About the Role:We are seeking an exceptional individual to provide comprehensive administrative and operational support to our Investment Services team.The successful candidate will excel in a dynamic...

  • Strategic Operations Coordinator

    4 days ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    Are you a highly organized and strategic thinker looking for a challenging role in executive support?About the CompanyWe are Legal Aid NSW, a leading provider of legal services to vulnerable individuals and communities. Our mission is to promote justice and equality through our work.Job DescriptionWe are seeking an Executive Coordinator to provide high-level...

  • Strategic Operations Coordinator

    4 days ago

    Sydney, New South Wales, Australia Pathfinder Recruitment Full time

    Company OverviewThis leading ASX Listed Fund Management Company boasts stunning offices in the heart of Sydney CBD, creating an exceptional work environment for its employees.SalaryWe are offering a highly competitive salary of $105k + super, reflecting the company's commitment to attracting and retaining top talent.Job DescriptionThis exciting role involves...

  • Strategic Operations Coordinator

    7 days ago

    Sydney, New South Wales, Australia Local Government Appointments NSW Full time

    About the RoleWe are seeking an experienced Project Manager to join our team at Local Government Appointments NSW. As a key member of our operations team, you will play a vital role in ensuring the successful delivery of projects within the organisation.Key ResponsibilitiesProvide strategic planning and technical advice to ensure project objectives are...

  • Strategic Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Standards Australia Full time

    This is a 12-month fixed term contract as an Engagement and Strategic and International Delivery Coordinator at a reputable organization.The role supports the Strategic, International and PMO delivery teams through the provision of administrative and operational support, including coordination of team meetings and action tracking, scheduling external forums...

  • Strategic Operations Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia Sprint People Full time

    About the RoleSprint is seeking a talented Executive Assistant to join their team. As a key member of the organization, you will play a critical role in supporting the Director and driving business operations forward.Main Responsibilities:Provide executive assistance to the Director, including coordinating meetings, travel, and confidential project...

  • Strategic Operations Coordinator

    1 month ago

    Sydney, New South Wales, Australia Keegan Adams Full time

    Executive Assistant to CEOKeegan Adams is seeking a highly skilled and experienced Executive Assistant to support the CEO in driving business growth and efficiency. This is a permanent, full-time position in a modern CBD office.Key Responsibilities:Organise and prioritise the CEO's time, ensuring they are prepared for meetings and strategic...

  • Strategic Operations Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Raytheon Technologies Full time

    About Us: Raytheon Australia is a trusted capability partner to the Australian Defence Force, providing technology solutions that protect and secure our sovereign projects. Our company overview showcases our commitment to delivering exceptional service and supporting the needs of our clients. We offer a competitive salary package including an estimated...

  • Strategic Operations Coordinator

    1 week ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    About the RoleAs a key member of our team, you will provide timely and strategic advice to support the achievement of divisional goals and objectives. This role offers an exciting opportunity for insight into innovation, reform, and policy development within the Education and Skills Reform Division.Key ResponsibilitiesDevelop high-quality advice to inform...

  • Strategic Operations Coordinator

    4 days ago

    Sydney, New South Wales, Australia Pitcher Partners Australia Full time

    About Pitcher Partners Australia:We are a leading Professional Chartered Accounting firm based in the heart of Sydney's CBD. As part of a network of independent firms, we work together to drive growth and ambition for our clients and people.Pitcher Partners is a team with heart. We support each other, learn from one another, and foster relationships that...

  • Strategic Operations Manager

    1 month ago

    Sydney, New South Wales, Australia University of New South Wales Full time

    About the RoleThe University of New South Wales is seeking a highly skilled and experienced Strategic Operations Manager to join our Faculty of Science team. As a key member of the Dean's Unit, you will provide dedicated and strategic executive support to the Dean, Faculty Executive Director, and Faculty Executive Team.Key ResponsibilitiesLead and coordinate...

  • Strategic Operations Coordinator

    1 day ago

    Sydney, New South Wales, Australia NEXTDC Full time

    Job DescriptionWe are seeking an experienced Executive Assistant to provide strategic and administrative support to our senior leadership team based in Sydney and Brisbane.The successful candidate will be responsible for managing complex schedules, appointments, and travel arrangements, as well as preparing strategic presentations and managing email...

  • Strategic Operations Manager

    2 weeks ago

    Sydney, New South Wales, Australia APS Full time

    About the RoleWe are seeking a highly skilled and experienced Strategic Operations Manager to join our team. As an APS 6, you will be responsible for overseeing daily operations, coordinating communication and logistical tasks, and planning for future infrastructure and estate growth.