Strategic Operations Coordinator

1 week ago

Sydney, New South Wales, Australia Boutique Consulting Full time

Experience the thrill of working in a fast-paced corporate environment as a Strategic Operations Coordinator at our esteemed boutique consulting firm.

About the Role:
  • We are seeking an exceptional individual to provide comprehensive administrative and operational support to our Investment Services team.
  • The successful candidate will excel in a dynamic environment, possessing a proactive approach and strong ability to work autonomously.

Key Responsibilities:

  • Daily Operations Management: Efficiently manage multiple diaries and inboxes, prioritizing appointments and ensuring key meetings and deadlines are addressed promptly.
  • Expense Management: Handle expense reporting and reconciliation with accuracy and timeliness, following firm-wide protocols.
  • Meeting and Video Conference Coordination: Schedule and organize internal and external meetings, including booking meeting rooms, managing video conferencing technology, and distributing necessary materials in advance.
  • Travel Arrangements: Plan and coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itinerary preparation.
  • Event Support: Assist in planning and organizing corporate events, both internal and external, ensuring every detail is covered for successful execution.
  • Board Meeting Coordination: Collaborate with executive assistants across departments to schedule Board meetings, distribute Board packs, maintain minutes, and manage relevant documentation.
  • Research Support: Conduct targeted research to support the deal team in making informed investment decisions.
  • Document Preparation and Formatting: Edit, format, and ensure the accuracy of reports, presentations, and charts using Microsoft Office Suite, maintaining a high standard of professionalism.

About You:

  • Experience: A minimum of 5 years in a similar PA/EA role, ideally within a professional services or corporate environment.
  • Organizational Skills: Exceptional organizational and planning abilities, with a strong capacity to manage multiple priorities.
  • Attention to Detail: A meticulous approach to tasks, ensuring accuracy in all aspects of work.
  • Problem-Solving Ability: A proactive mindset with an ability to anticipate needs and resolve issues independently.
  • Communication Skills: Outstanding written and verbal communication skills, with a polished, professional demeanor.
  • Time Management: Excellent time management and multitasking abilities, with a proven record of managing tight deadlines.
  • Technological Proficiency: Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
Why Join Our Team?

This role offers the chance to work with one of Australia's leading private equity firms, contributing to high-impact work and gaining exposure to the inner workings of a dynamic investment firm. The company values a supportive team environment, offering a rewarding and collaborative workplace for dedicated professionals.

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