ERP Transformation Project Coordinator

3 days ago

Melbourne, Victoria, Australia beBeeCoordinate Full time $75,000 - $90,000
Project Coordinator for ERP Transformation

This is an exciting opportunity to join a rapidly growing organisation in a 12-18 month project coordinator role. As a key member of the Program Management Office (PMO), you will support the delivery of our SAP ERP transformation program.

The successful candidate will work closely with project managers, workstream leads, and stakeholders to ensure alignment of activities and timely reporting of progress. You will be responsible for maintaining the integrated master program schedule using Microsoft Project and JIRA, ensuring all workstream plans are aligned and key milestones are tracked.

You will also coordinate with workstream leads to adjust timelines and dependencies as needed, providing transparency around any changes to the overall program plan. Additionally, you will lead the maintenance of the program's RAID log (Risks, Assumptions, Issues, Dependencies), and ensure all entries are up-to-date, well-documented, and assigned to owners for action.

Meetings & Coordination

  • Organise and run recurring project status and governance meetings, including preparing agendas, scheduling attendees, and recording clear minutes, action items, and decisions.

Onboarding & Team Support

  • Develop and manage the onboarding process for new program team members, including preparing orientation materials and coordinating introductions to team processes, tools, and key stakeholders.

Reporting & Tools

  • Support the preparation of program status reports and dashboards for various audiences (e.g. executive updates, steering committee packs), consolidating inputs from all workstreams and ensuring information is accurate and presented clearly.

Key Requirements:

  • Tertiary qualifications in Business, Project Management, Information Systems or related field.
  • Formal project management training or certification (e.g. PRINCE2, PMP or equivalent).
  • Strong proficiency in Microsoft Project for schedule management, as well as hands-on experience with project collaboration and tracking tools such as JIRA, SharePoint, and Excel.
  • Demonstrated ability to effectively organise and facilitate structured meetings (e.g. status reviews, workshops), including preparing agendas and capturing clear actions, outcomes, and minutes.
  • Strong interpersonal skills with a proven ability to influence stakeholders at all levels without direct authority.
  • Solid understanding of project governance practices, including familiarity with RAID principles and experience maintaining risk/issue logs and other project control registers.

We offer flexible working arrangements, career development opportunities, discounts with major retailers, paid leave, and a culture that values diversity and inclusion.

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