ERP Transformation Program Coordinator

2 days ago

Melbourne, Victoria, Australia beBeeProject Full time $75,000 - $90,000
About the Role

As a key member of our team, we are seeking an experienced Program Coordinator to support the delivery of our SAP ERP transformation program. This is a fixed term opportunity based at our Melbourne Head Office.

The role is integral to the Program Management Office (PMO), working closely with project managers, workstream leads, and other stakeholders to ensure alignment of activities and timely reporting of progress.

By providing reliable coordination and support across the program, you will contribute to the smooth execution of this high-profile initiative.

Key Responsibilities
  • Maintaining and regularly updating the integrated master program schedule using Microsoft Project and JIRA, ensuring all workstream plans are aligned and key milestones are tracked.
  • Coordinating with workstream leads to adjust timelines and dependencies as needed, providing transparency around any changes to the overall program plan.
  • Leading the maintenance of the program's RAID log (Risks, Assumptions, Issues, Dependencies), and ensuring all entries are up-to-date, well-documented, and assigned to owners for action.
  • Coordinating and facilitating regular RAID review meetings to monitor the status of risks and issues, driving accountability for mitigation actions, and escalating critical items to program leadership as necessary.
Meetings & Coordination
  • Organising and running recurring project status and governance meetings, including preparing agendas, scheduling attendees, and recording clear minutes, action items, and decisions.
  • Collaborating across Core ERP, People & Payroll, and Inflight IT Projects to ensure interdependencies are managed and information is shared effectively, maintaining strong communication channels between teams.
About You

We are looking for someone with experience in project coordination or PMO support roles, preferably within large-scale ERP implementations or similar business transformation programs.

You should be a skilled communicator, with a strong attention to detail, and ability to manage multiple tasks and stakeholders.

  • Tertiary qualifications in Business, Project Management, Information Systems, or related field are desirable but not essential.
  • Formal project management training or certification is desirable but not essential.
  • Strong proficiency in Microsoft Project for schedule management, as well as hands-on experience with project collaboration and tracking tools such as JIRA, SharePoint, and Excel.
  • Demonstrated ability to effectively organise and facilitate structured meetings, including preparing agendas and capturing clear actions, outcomes, and minutes.
  • Strong interpersonal skills with a proven ability to influence stakeholders at all levels without direct authority.
  • Solid understanding of project governance practices, including familiarity with RAID principles and experience maintaining risk/issue logs and other project control registers.
  • Ability to thrive in a dynamic environment and navigate ambiguity.

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