Supportive Administration Assistant

1 week ago

Sydney, New South Wales, Australia beBeeAdministration Full time $50,000 - $60,000
Temporary Administration and Scheduling Role

This role is based in Warriewood, near bus stops with parking available on site. The working days and hours are Monday to Friday 8am to 4pm, and the position is office-based.

As a key member of our team, you will support and undertake scheduling duties with the coordination of appointments between customers and staff. Your administration duties will include assisting in answering phone calls and managing varied lists, as well as supporting in the scheduling of all drug and alcohol testing jobs across Australia and New Zealand.

  • Make live schedule changes where necessary
  • Order supplies for Collectors and assist with their delivery
  • Collaborate with the team in booking travel arrangements for collectors, nurses, and paramedics when needed
  • Request schedules from clients and send confirmations of the schedule to clients

You will also have the opportunity to assist in scheduling paramedic rosters, help manage the on-call roster for collectors, and support the accounts team with operational queries and invoice assistance as required.

Required Skills and Qualifications
  • Excellent customer service and communication skills
  • A proactive mindset with a passion for problem-solving and process improvement
  • Proven experience in administration, preferably in a healthcare setting
  • Proficient in organization, prioritization, and efficiency
  • Demonstrated honesty and integrity
  • Exceptional attention to detail
  • Proven team player with adaptability to changing circumstances
  • Proficiency in Microsoft Office, especially Excel functions and Word templates
  • Ability to work autonomously and efficiently
What We Offer
  • A dynamic and supportive work environment
  • The opportunity to work with a variety of stakeholders and develop your skills in administration and scheduling
  • Ongoing training and professional development opportunities
About the Role

This is an exciting opportunity to join our team and contribute to the success of our organisation. If you are a motivated and experienced administrator looking for a new challenge, we encourage you to apply.

Please note that this is a temporary position, and the successful candidate will be required to commit to a minimum of 5 years of service. We value diversity and encourage applications from candidates with a range of backgrounds and experiences.

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