Aspiring Legal Administrator

4 weeks ago

Melbourne, Victoria, Australia Herbert Smith Freehills Full time

About the Role:


We are seeking expressions of interest from customer-focused individuals who want to build a long-lasting career in legal support.


As our firm continues to grow, we need talented people who can assist in the smooth running of our practice groups and ensure our Legal Assistants and legal teams perform at their best.


Your Day-to-Day Activities May Include:



  • Providing timely and accurate support to Legal Assistants with administrative tasks.
  • Delivering high-quality work while managing deadlines and responding to changes and competing priorities.
  • Meeting required deadlines and negotiating alternative timeframes when necessary.
  • Liaising with business services and other departments to coordinate urgent mail and courier requests.
  • Preparing files for archiving and managing the return and retrieval of files according to firm guidelines.
  • Assisting with internal and external practice group events and functions.

The Ideal Candidate:


We are looking for candidates with less than 18 months of administrative experience who demonstrate:



  • Impeccable attention to detail.
  • Enthusiasm and proactivity in the workplace.
  • Previous customer service experience.
  • Knowledge of the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Strong time management and organisational skills; ability to prioritise your time across multiple busy matters.
  • Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

What We Offer:


We provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you expand your knowledge and reach your goals.


We value your wellbeing, both at home and at work, and we place a strong emphasis on mental health. If you need support, you'll have it, and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.


We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+, and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.


Working Details:


This is a full-time position located in Melbourne, Australia. We offer a competitive salary range of AUD $60,000 - $70,000 per annum, depending on experience, plus additional benefits.

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