Executive Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeCoordinating Full time $84,659 - $92,701
Job Title: Executive Support Specialist

We are seeking a highly organized and skilled Executive Support Specialist to join our team. In this role, you will provide administrative support to senior executives and coordinate the work of various teams.

The ideal candidate will have experience as a Team Assistant or Coordinator, with strong proficiency in Microsoft suite products and excellent communication skills.

  • Key Responsibilities:

  • Provide administrative support to senior executives, including diary management and scheduling

  • Coordinate the work of various teams, including research, analysis, and reporting

  • Develop and deliver projects for a range of stakeholder groups

  • Manage multiple administrative tasks under tight deadlines

Requirements:

  • 3+ years' experience as a Team Assistant/Coordinator

  • Strong organization skills and ability to multitask

  • Excellent written and verbal communication skills

  • Experience with budget and forecasting assistance (advantageous)

  • Experience managing correspondence and liaising with internal teams

  • Experience with meeting coordination, agenda preparation, presentation creation, and minute taking

Benefits:

  • Competitive annual salary $84,659 - $92,701

  • Employer's contribution to superannuation (currently 12%)

  • Annual leave loading

About Us:

We are a diverse and inclusive workplace where everyone is valued, accepted, and supported to thrive at work. We commit to embedding diversity and inclusion in everything we do on a daily basis.

Apply now by visiting our website. Please submit a one-to-two page cover letter addressing the role description's essential requirements, key knowledge, and experience. Also, attach your resume and answer two targeted questions:

1. Describe a situation where you had to communicate complex or sensitive information to multiple stakeholders with different levels of understanding and competing interests.

2. Describe a time when you had to manage multiple administrative tasks for a senior executive while maintaining accuracy under tight deadlines.

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