Executive Support Specialist

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $110,000 - $140,000
Job Title: Executive Support Specialist

This is a high-level administrative role, providing efficient management of executive calendars, meetings, and communication.

About the Role:
  • Provide administrative support to senior executives, including managing schedules, coordinating appointments, and organizing meetings.
  • Act as a liaison between executives and internal/external stakeholders, assisting with email correspondence, monitoring inquiries, prioritizing, and following up on requests.
  • Organize and coordinate meetings, ensuring the preparation and completion of agendas and actions in alignment with business objectives.
  • Assist in analyzing data and preparing confidential documents, communications, presentations, spreadsheets, and reports on behalf of executives.
  • Support executives in various projects and initiatives, working closely with leadership teams to ensure delivery of key priorities.
  • Manage travel logistics, including booking flights, accommodations, and transportation for executives.
  • Handle sensitive information with confidentiality and discretion, ensuring the privacy and security of company and personal data.
  • Assist in day-to-day operations, collating evidence to support expense claims and providing monthly expense reports and budget confirmations.
  • Foster positive relationships with colleagues and stakeholders, representing executives professionally.

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