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Executive Assistant
2 months ago
Job Description - Executive Assistant - Regional Support Specialist
Ausenco is a fast-growing company with big ideas. We redefine what's possible in some of the world's most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From our global offices, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.
We are currently recruiting for an experienced and energetic Executive Assistant to our regional Vice President to join our team. The role is a permanent full-time position, with an immediate start available.
This fast-paced and diverse role is underpinned by an inclusive and enabling culture, flexible working, and a healthy team vibe that recognises performance.
About the Role- Act as the first point of contact among executives, employees, clients, and other external partners.
- Manage information flow in a timely and accurate manner.
- Anticipate the needs of the Vice President, to enable them to be productive, on schedule, and across priorities.
- Manage the Vice President's calendars and set up meetings, taking minutes and actions as needed.
- Provide support and assistance to the Directors & their direct reports in their day-to-day operations.
- Coordinate communication, including written correspondence and telephone calls.
- Organise conferences, client events, and other entertainment activities.
- Assist with monthly reporting requirements.
- Organise international and domestic travel and accommodation requirements, including any required entry visas or work permits.
- Manage expense reports, including credit card reconciliations, raising purchase orders and facilitating invoice payments.
- Set up and maintain effective record keeping and electronic filing systems.
- Proven experience in a similar role at C-Suite level.
- A high level of competence with technology, ability to be comfortable with a wide range of activities such as setting up video meetings, using SharePoint, One Drive, and the ability to use technology as an enabler for collaboration and improve productivity.
- High level of understanding and competency with Microsoft Office applications (MS Teams, Word, Excel, Visio, and PowerPoint).
- Experienced in being resourceful and adaptable, using sound judgement to respond to business needs.
- Confident in communicating and decision making.
- Exceptional written and verbal communication skills.
- Calm under pressure and experienced in multi-tasking.
- Demonstrated track record in ability to plan and prioritise.
- Demonstrated experience in applying discretion and confidentiality.
- Relevant Diploma or certificate an advantage.
We support individual growth and aim to allow you to work in a way that plays to your strengths. In addition to a competitive remuneration package we offer:
- Career advancement: Be supported in your ongoing development with technical training, mentoring programs, and frequent networking opportunities.
- Work Life Balance: Be empowered to enjoy your life outside of the office with flexible working hours, work from home arrangements, and modern leave policies including paid parental leave and floating public holiday programs.
- Holistic approach to wellness: Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services.
- Accessible leadership team: Work with highly reputable market leaders who value your contribution.
