Administrative Support Coordinator

2 days ago

Adelaide, South Australia Pitcher Partners Full time
About the Role

The Administration Assistant role is a key position within our firm, responsible for providing high-level administrative support across various functions.

This role plays a crucial part in ensuring the smooth operation of our office and the delivery of exceptional client services. The successful candidate will have strong organisational skills, attention to detail, and excellent communication abilities.

Key Responsibilities
  • Provide general administrative support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer.
  • Support the business function with tasks such as data entry, file organisation, and preparation of client documentation, while managing the archiving process and mail distribution.
  • Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
  • Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials.
  • Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
  • Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes.
What We Offer

We invest in the future of our employees through in-house leadership and professional development programs. Our vibrant culture supports your health and social connection, with great flexible working policy, 12 weeks paid parental leave, Community leave, Purchased leave program, Employee Assistance program, firm subsidised social club, workplace giving, and more.

Requirements
  • Australian citizenship or current valid Australian work visa.
  • High school/SACE equivalent qualification.
  • Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy.
  • Proficient user of MS Office Suite products, including Word, Excel, Outlook, Teams.
  • Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask.
  • Strong communication and interpersonal skills, with a friendly and professional demeanour.
  • Ability to work independently, with supervisor, and staff.

We actively support diversity in our workforce and strongly encourage people from under-represented backgrounds to apply. An estimated annual salary for this role is approximately $65,000 - $75,000, depending on experience.

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