Administrative Support Coordinator

2 weeks ago

Adelaide, South Australia Pitcher Partners Full time

We are a leading network of independent Australian firms, working together to enable growth and ambition for our clients. And our people.

At Pitcher Partners, we're dedicated to fostering a culture that supports and empowers every individual.

The role of the Administration Assistant is a detail-orientated and proactive position responsible for providing administrative support across various functions.

With strong organisational skills and attention to detail, this role supports the smooth operation of our firm and delivery of exceptional client services.

Key Responsibilities

  • Provide general administrative and clerical support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer.
  • Support the business function with tasks such as data entry, file organisation, and preparation of client documentation, while managing the archiving process and mail distribution.
  • Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
  • Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials.
  • Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
  • Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes.

Requirements

  • High school/SACE equivalent qualified, with experience delivering high-level support in a similar administrative/clerical role.
  • Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy.
  • Proficient user of MS Office Suite products including Word, Excel, Outlook, Teams.
  • Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask.
  • Strong communication and interpersonal skills, with a friendly and professional demeanour.
  • Strong time management skills with the ability to be agile with changing priorities and deadlines.

About Us

We believe success is better shared. That's why we invest in the future of everyone who works with us, and a culture that supports us all.

We offer a vibrant culture, great flexible working policy, 12 weeks paid parental leave, Community leave, Purchased leave program, Employee Assistance program, firm subsidised social club, workplace giving, and more.

At Pitcher Partners, we're inspired by potential. We know there's always a better way to do something. So we foster an environment of openness. Great ideas can come from anywhere. It all starts with listening.

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