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APS3 - Records Management Specialist
2 months ago
About the Department
The Department of Infrastructure and Regional Development is a government agency responsible for delivering policy, programs, services, and regulation for infrastructure, transport, communications, the arts, regions, cities, and territories.
Data, Research, Strategy and Net Zero Division
The Data, Research, Strategy and Net Zero Division provides products and services to support the organisation's objectives. The division includes the Data, Systems and Information Management Branch, which assists the department with embedding exemplary data and information management practices.
Records Management Unit
The Records Management Unit supports operational and strategic objectives by providing and administering records management systems, training, support, and guidance that enables compliant recordkeeping practices.
The Opportunity
This role requires strong attention to detail and the provision of effective records management services to the department. The role includes heavy lifting, moving large volumes of boxes/files, using ladders up to approx. 2.5 metres tall, and the ability to drive a corporate vehicle or a leased vehicle up to minivan size.
Key Responsibilities
- Ability to confidently use SharePoint and Content Manager or equivalent recordkeeping systems.
- Experience in preparing hard-copy records for digitising, including scanning, quality assurance, and registration into the EDRMS, including quality assurance.
- Retrieval and return of paper records to storage, assist with hard copy file census work, destruction pulls, and project work when required at the department's warehouse.
- Registration and creation of records within the EDRMS (paper or digital) as required.
- Ability to provide general helpdesk support in relation to records, this may include searching for information, providing results, and general advice to assist staff.
- Ability to learn a range of records management tasks, including contributing to project work and other tasks as directed.
Requirements
- Have the ability to process hard-copy records into a digital format.
- Have basic knowledge of records management legislation, policies, practices, procedures, and framework and ability to provide general guidance to staff.
- Have sound knowledge of security aspects pertaining to information management.
- Have a high level of drive, energy, initiative, and organisational skills.
- Possess well-developed interpersonal and strong written and oral communication skills and be comfortable dealing with staff.
- Ability to be a productive team member and work well within a small team.
