Operations Assistant

4 weeks ago

Sydney, New South Wales, Australia Geotab Full time
About Geotab

Geotab is a global leader in IoT and connected transportation, certified as a Great Place to Work. We're a diverse and talented team working together to help businesses grow and succeed, while increasing safety and sustainability in our communities.

Job Summary

We're seeking an Operations Assistant to join our team. This is a fixed-term, part-time (20 hours/week) role with a flexible schedule. As an Operations Assistant, you'll provide administrative support, manage daily procedures, and act as a point of contact for employees and vendors.

Key Responsibilities
  • Provide administrative support to ensure efficient office operations
  • Support logistics, including answering questions about orders and inventory
  • Administer data entry tasks to support business operations
  • Maintain office supplies and order as needed
  • Handle outgoing mail, shipping, and receiving
  • Provide systems administration support for regional Geotab services and 3rd party providers
  • Support the Facilities Team in implementing Health and Safety policies and monitoring 3rd party services
  • Assist with customer shipping queries and shipping administration
  • Ensure visitors use sign-in security software correctly
  • Provide staff, visitor, and temporary passes, and maintain security logs
  • File, sort, and distribute mail and packages
  • Organize company documents into updated filing systems
  • Provide basic assistance for video conferencing or connectivity issues
Requirements
  • 1-3 years of office and systems administration experience
  • High level of confidentiality when dealing with sensitive information
  • Highly organized and able to manage multiple tasks and projects simultaneously
  • Proven experience in building strong customer relationships and communicating changes in a legislative environment
  • Able to work well under pressure and respond to fast-changing priorities and deadlines
  • Excellent verbal and written communication skills
  • Strong interpersonal relationship building skills
  • High accuracy and meticulous attention to detail
  • A strong team-player with the ability to engage with all levels of the organization
  • Technical competence using software programs, including Google Suite for business (Sheets, Docs, Slides)
  • Entrepreneurial mindset and comfortable in a flat organization
  • Experience and knowledge about the Heavy Transport industry is a plus
What We Offer
  • Flexible working arrangements
  • Home office reimbursement program
  • Electric vehicle purchase incentive program
  • Online learning and networking opportunities
  • Subsidized fitness membership
  • Co-pay tuition reimbursement
How We Work

We've adopted a flexible hybrid working model, with systems, functions, programs, and policies in place to support both in-person and virtual work. You're welcome to come into our offices as often as you like, and when working from home, you'll need a reliable internet connection with at least 50mb DL/10mb UL.

We prioritize the health and safety of our employees and encourage work-life balance. Join us and help shape the future of technology

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