Senior Office Coordinator

7 days ago

Traralgon, Victoria, Australia beBeeAdministration Full time $84,167 - $97,391
Administrative Professional Opportunity

We are seeking an experienced Administration Leader/Office Manager to support our residential aged care facility.

This is a great opportunity for an administrator looking to advance their career, or a health/community professional seeking a role with administrative responsibilities. You will have the chance to engage with the residents and make a positive impact on someone's day.

Key Responsibilities:

  • Deliver exceptional customer service, including reception and switchboard duties, inbox coordination, and management of customer requests in our CRM system
  • Conduct orientation tours when necessary
  • Assist with activities related to staff recruitment, onboarding, and rostering
  • Schedule meetings and arrange conferences, training sessions, and site events
  • Develop internal communication protocols
  • Manage records, data entry, and reporting through systems and electronic records
  • Support the compilation of information for monthly KPI reports
  • Oversee the work of the Administration Assistant

Requirements:

  • Proven experience in administrative tasks within a fast-paced environment
  • Able to adapt to new technologies and learn quickly
  • Interest in working with older adults and demonstrating empathy and kindness towards them
  • High level of verbal and written communication skills
  • Effective time management and ability to prioritize tasks
  • Desirable: experience in staff rostering and general payroll-related inquiries
  • Desirable: formal administrative qualification or study in a relevant field
  • The annual flu vaccination is a requirement

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