Program Administrator

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministration Full time $56,000 - $57,000
Job Opportunity

We are seeking a dedicated and organized administrator to join our team. The ideal candidate will be responsible for communicating with schools, scheduling tours, and managing the administration of each program.

  • Act as an advocate for the company, communicating confidently and enthusiastically about our work.
  • Offer exceptional customer care at all times.
  • Carry out all other duties as reasonably requested by the management to ensure the organization achieves its objectives.
  • Work with the management to plan and schedule programs.
  • Manage the administration of each program.
  • Making initial contact with schools and securing bookings.
  • Ensure the CRM is kept up to date.
  • Maintain communication with Schools/Actors/Management.
  • Ensure booking information is kept up to date and inform the Team Leader of any changes.
  • Input data from evaluation forms and assist in the compilation of reports.
  • Ensure up-to-date records are kept for each specific project.
  • Work alongside the Project Manager to prepare audit reports as requested.
  • Attend meetings which are project-specific as required.
  • Assist in the general running of the office and carry out general office admin.
  • Answer enquiries and direct them to the correct person.
  • Make a record of all incoming and outgoing communications.
  • Maintain a safe and hygienic office environment.
  • Filing all necessary documents.
  • Update and maintain databases.
  • Support social media management and campaigns.
  • Marketing and research.

The ideal candidate will be professional, meticulous, energetic, resourceful, flexible, non-confrontational, positive, diplomatic, able to work under pressure, and confident to make decisions.

Required Skills and Qualifications:

  • Excellent verbal and written communication skills.
  • Excellent IT skills, including proficiency in using Microsoft Word, Excel, Outlook.
  • Ability to work with minimal supervision and as part of a team.
  • Negotiating skills.

Preferred Requirements:

  • Experience of booking schools tours.
  • Experience working within education.
  • Experience working in an SME.
  • Knowledge of Agile CRM.
  • A good knowledge of social media.

Benefits:

  • Flexible hours.
  • Monday to Friday.
  • No weekends.

Job Type: Part-time
Salary: $27.46 per hour

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