High-Level Administrative Associate

1 week ago

Sydney, New South Wales, Australia beBeeCommunications Full time $90,000 - $110,000
Strategic Support Associate

Our team delivers market-leading solutions and it's our knowledge, passion and commitment to clients that sets us apart.

We foster an inclusive environment that attracts, engages and retains the best talent. A diversity of experiences, backgrounds, locations, viewpoints and ideas makes us a great place to work.

Your Role: We are seeking a highly organised, proactive and professional associate to provide high-level administrative and strategic support to our senior executive team.

This role requires a detail-oriented individual who can manage complex schedules, coordinate key projects and act as a trusted partner to executives in a fast-paced and dynamic environment.

You play a critical role in supporting the Chief Executive Officer, Chief Financial Officer and Chief Media Partnerships Officer.

Key Responsibilities:

  • Provide comprehensive administrative support to senior executives, including calendar management, travel coordination and meeting preparation.
  • Act as the primary point of contact between senior leadership and internal/external stakeholders, ensuring effective communication and follow-up.
  • Manage and prioritise incoming requests, emails and correspondence on behalf of executives.
  • Coordinate and organise internal and external meetings, events and presentations, including preparing agendas, materials and minutes.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Support project management initiatives by tracking deadlines, deliverables and coordinating cross-functional teams as needed.

Mentor a team of associates nationally, helping drive a high-performing function.

We are looking for someone with:

  • Proven experience (5+ years) as an administrative assistant or senior associate, preferably supporting senior leadership in a media, marketing or communications environment.
  • Exceptional organisational and time-management skills, with the ability to multitask and manage competing priorities.
  • Strong written and verbal communication skills.
  • A high level of discretion, professionalism and integrity when handling confidential information.
  • Flexibility to adapt to changing priorities and deadlines.

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