Administrative Accounting Specialist

16 hours ago

Wollongong, New South Wales, Australia beBeeAccounting Full time $40,000 - $60,000
Job Role

We are seeking a detail-oriented and highly organised Accounting Assistant to join our team. This role ensures smooth client communications, accurate record-keeping, and timely completion of accounting and administrative tasks.

This position involves managing client relationships, maintaining accurate records, liaising with regulatory bodies, and ensuring compliance with relevant regulations.

The ideal candidate will possess strong organisational and time management skills, excellent written and verbal communication, attention to detail, and proficiency in Microsoft Office and practice management software.

We offer a supportive and friendly work environment, opportunities for professional growth and development, exposure to a wide variety of clients and accounting processes, and flexible working arrangements.

Key Responsibilities:
  • Client Relationship Management: Manage client communications, scheduling appointments, emails, phone calls, and follow-ups.
  • Record Keeping: Maintain accurate and up-to-date client records, including onboarding new clients and handling correspondence.
  • Liaison with Regulatory Bodies: Liaise with ASIC and ATO, handling routine correspondence, notices, and calls.
  • Document Preparation: Prepare and lodge ASIC documents, including annual reviews, director changes, and company setups.
  • Monitoring Deadlines: Monitor deadlines for BAS, tax returns, and ASIC filings, and send timely client reminders.
  • CORRESPONDENCE: Draft client letters, engagement agreements, and other professional correspondence.
  • Financial Administration: Prepare and issue invoices, process payments, and follow up on outstanding accounts.
  • Practice Management: Maintain workflow in practice management software (e.g., Xero Practice Manager).
  • Portal Management: Upload documents to client portals for e-signing and track completion.
Requirements:
  • Organisational Skills: Strong organisational and time management skills.
  • Communication Skills: Excellent written and verbal communication.
  • Attention to Detail: Attention to detail and accuracy in documentation.
  • Technical Skills: Proficiency with Microsoft Office and practice management software.
  • Teamwork: Ability to work independently while supporting a collaborative team.
Benefits:
  • SUPPORTIVE ENVIRONMENT: Supportive and friendly team environment.
  • PROFESSIONAL GROWTH: Opportunities to learn and grow within the practice.
  • VARIETY: Exposure to a wide variety of clients and accounting processes.
  • FLEXIBILITY: Flexible and modern workplace.

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