Accounting Administration Assistant

4 weeks ago

Wollongong, New South Wales, Australia Illawarra Mercury Full time
About Us

We're a rapidly growing accounting practice, committed to providing exceptional service to our clients. We pride ourselves on our collaborative team culture and our focus on accuracy, efficiency, and client satisfaction.

The Role

We are looking for an organised and proactive Accounting Administration Assistant to join our team. This role is pivotal in ensuring smooth client communications, accurate record-keeping, and timely completion of accounting and administrative tasks. The position is ideally suited for someone who can work school hours, 9:00am – 3:00pm, offering flexibility and a great work-life balance.

Key Responsibilities
  • Manage client communications, including scheduling appointments, emails, phone calls, and follow-ups
  • Assist with onboarding new clients and maintain accurate client records
  • Liaise with regulatory bodies such as ASIC and ATO, handling correspondence, notices, and routine calls
  • Prepare and lodge ASIC documents, including annual reviews, director changes, and company setups
  • Monitor deadlines for BAS, tax returns, and ASIC filings, and send timely client reminders
  • Draft client letters, engagement agreements, and other professional correspondence
  • Prepare and issue invoices, process payments, and follow up on outstanding accounts
  • Maintain workflow in practice management software (e.g., Xero Practice Manager)
  • Upload documents to client portals for e-signing and track completion
  • Provide general office and administrative support as needed

What We're Looking For
  • Strong organisational and time management skills
  • Excellent written and verbal communication
  • Attention to detail and accuracy in documentation
  • Proficiency with Microsoft Office and practice management software
  • Ability to work independently while supporting a collaborative team
  • Previous experience in an accounting or professional services environment is advantageous

Why Join Us
  • Supportive and friendly team environment
  • Opportunities to learn and grow within the practice
  • Exposure to a wide variety of clients and accounting processes
  • Flexible and modern workplace
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