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Accounting Administration Assistant
3 weeks ago
About Us
We're a rapidly growing accounting practice, committed to providing exceptional service to our clients.
We pride ourselves on our collaborative team culture and our focus on accuracy, efficiency, and client satisfaction.
The Role
We are looking for an organised and proactive Accounting Administration Assistant to join our team.
This role is pivotal in ensuring smooth client communications, accurate record-keeping, and timely completion of accounting and administrative tasks.
The position is ideally suited for someone who can work school hours, 9:00am – 3:00pm, offering flexibility and a great work-life balance.
Key Responsibilities
Manage client communications, including scheduling appointments, emails, phone calls, and follow-ups
Assist with onboarding new clients and maintain accurate client records
Liaise with regulatory bodies such as ASIC and ATO, handling correspondence, notices, and routine calls
Prepare and lodge ASIC documents, including annual reviews, director changes, and company setups
Monitor deadlines for BAS, tax returns, and ASIC filings, and send timely client reminders
Draft client letters, engagement agreements, and other professional correspondence
Prepare and issue invoices, process payments, and follow up on outstanding accounts
Maintain workflow in practice management software (e.g., Xero Practice Manager)
Upload documents to client portals for e-signing and track completion
Provide general office and administrative support as needed
What We're Looking For
Strong organisational and time management skills
Excellent written and verbal communication
Attention to detail and accuracy in documentation
Proficiency with Microsoft Office and practice management software
Ability to work independently while supporting a collaborative team
Previous experience in an accounting or professional services environment is advantageous
Why Join Us
Supportive and friendly team environment
Opportunities to learn and grow within the practice
Exposure to a wide variety of clients and accounting processes
Flexible and modern workplace
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