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Enterprise Business Solutions Specialist

1 month ago

Canberra, ACT, Australia Department of Home Affairs Full time
About the Role

We are seeking a highly skilled and experienced professional to join our Enterprise Business Solutions team as a Platform and Change Support Specialist. In this role, you will contribute to and coordinate contract and program administration support to the section as required.

Key Responsibilities
  • Liaise with internal and external stakeholders to facilitate project delivery.
  • Coordinate and participate in contract management, including developing scope, managing tendering processes, and monitoring contract performance.
  • Process analytical results and present data in formats suitable for interpretation.
  • Assist with risk assessment and risk management activities for a project or program.
  • Manage expenditure, analyze and report on financial information.
  • Approve or certify payments, entitlements, and other forms of expenditure with appropriate delegation.
  • Reconcile invoices and initiate investigations where necessary.
  • Provide advice and technical expertise in specific areas of project activities.
  • Maintain expert knowledge in relevant areas and technical expertise to guide project and program activities.
  • Coordinate incoming mailbox correspondence and draft responses to external and internal stakeholders.
  • Provide support to the projects team as required.
  • Monitor contractor expenditure, review, and report as required, and assist in drafting documents.
  • Verify invoices by interrogating departmental systems and ensuring invoices comply with contractual obligations.
  • Provide secretariat support by taking minutes, updating actions registers, coordinating meeting schedules, and distributing relevant information to attendees or uploading relevant information to Sharepoint.
  • Provide change support with relevant change management tasks and activities, as well as provide assistance with platform support, as required.
  • Assist with ad hoc activities as required to support the team.
  • Work collaboratively and flexibly within the team to deliver quality outcomes in a diverse, challenging, and rewarding environment of competing priorities.
Requirements
  • General administrative skills.
  • Sound organizational and communication skills.
  • Ability to deal with diverse stakeholder groups.
  • Communicates confidently and presents verbal and written messages in a clear, concise, and articulate manner.
  • Demonstrates high-level accuracy and attention to detail in the processing and recording of information.
  • Ability to self-manage in a complex, changing environment with a high workload.
  • Demonstrates critical thinking and problem-solving with a solution-focused approach.
  • Undertake assurance activities to ensure service providers are meeting their contractual and financial obligations.
  • Undertake accurate financial data entry into SAP and SAPGUI.
  • Experience in using, or the ability to quickly acquire the knowledge to use, various systems, including Project Management, IT Change Management, and Financial systems.
  • Develop and maintain productive working relationships with internal colleagues and external stakeholders, including contracted providers.
Desirable
  • Project Management Experience.
  • ITL4 Foundation Certification - IT Service Management.
  • Software Life Cycle Management experience.
  • Experience with procurement and/or contract management within Government.
How to Apply

Submit your application and CV through the Home Affairs' recruitment system (ourPeople) before the closing date. As part of your application, you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining how your skills, knowledge, and experience will be relevant to this role, why you are interested in the role, and what you can offer us.