Office Reception Support Specialist

23 hours ago

Perth, Western Australia beBeeAdministrative Full time $55,000 - $75,000
Front Office Coordinator Position

This role offers an opportunity to work in a busy office environment providing exceptional customer service and administrative support.

The successful candidate will have excellent interpersonal and communication skills, with the ability to work effectively in a team environment. They will be highly organised, with strong time management and problem-solving skills, and the ability to adapt to changing priorities and deadlines.

Main Responsibilities:

  • Provide a welcoming and professional first point of contact for all visitors and callers.
  • Manage a busy switchboard, promptly answering and directing incoming calls.
  • Ensure front-of-house security protocols are followed at all times, including visitor registration and access procedures.
  • Notify staff or departments upon guest arrivals, ensuring a smooth visitor experience.
  • Maintain the appearance of reception areas, meeting rooms, kitchens, and shared spaces.
  • Coordinate mailroom services, including incoming and outgoing mail and courier requests.
  • Monitor and order office supplies to ensure availability at all times.
  • Update and maintain registers, logs, and records as required.
  • Report building and maintenance issues promptly to relevant teams.

Required Skills and Qualifications:

  • Previous experience in a front-of-house or administration role is desirable.
  • Strong interpersonal and communication skills, with the ability to engage positively with staff and visitors.
  • Ability to prioritise, organise, and manage multiple tasks in a busy environment.
  • Flexible and adaptable, with the ability to respond effectively to changing demands.
  • Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
  • Administration skills with attention to detail and accuracy.
  • Experience with SAP (desirable).
  • Effective team player who contributes to a supportive and professional workplace culture.

About Us:

We encourage candidates from diverse backgrounds to apply. Our organisation values inclusivity and promotes a supportive culture within our workplace and communities we interact with.

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