High-Profile Executive Assistant

4 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $120,000 - $125,000
Executive Assistant Job Summary

This is a high-profile support role that requires exceptional organizational skills, tact, and discretion.

The successful candidate will provide administrative assistance to our CEO, managing their electronic diary, prioritizing appointments, and reallocating tasks as necessary.

Email management for the CEO will also be a key responsibility, involving assessing priority and action requirements, including personal emails. Travel arrangements for the CEO will include booking flights, accommodation, restaurants, and other related activities.

Maintenance of the CEO's office systems, including data management and filing, will also be an essential task. Accurate records of contacts and communication must be kept. Attendance at meetings and taking minutes when required will also be part of the role.

In addition, the Executive Assistant will assist the CEO with research and follow-up on actions within their responsibilities. Monthly credit card expenses will need to be processed and reconciled.

This position requires a high level of confidentiality, courtesy, and discretion at all times.

Key Responsibilities:

  • Manage the CEO's electronic diary and prioritize appointments
  • Provide email management services for the CEO
  • Arrange travel for the CEO, including booking flights, accommodation, restaurants, etc.
  • Maintain the CEO's office systems, including data management and filing
  • Keep accurate records of contacts and communication
  • Attend meetings and take minutes when required
  • Assist the CEO with research and follow-up on actions within their responsibilities
  • Process and reconcile monthly credit card expenses

About You:

  • You have excellent organizational skills and can work well under pressure
  • You are able to maintain confidentiality and handle sensitive information discreetly
  • You have strong communication and interpersonal skills
  • You are proficient in Microsoft Office and have experience using electronic calendars and email management systems

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