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Melbourne, Victoria, Australia beBeeAdministration Full time $80,000 - $110,000
About the Position

The Senior Administrative Officer plays a pivotal role in ensuring the seamless functioning of dealership operations while delivering exceptional customer service.

  • Manages banking tasks, ensuring accurate financial records.
  • Tracks costs for vehicle sales, guaranteeing precision and currency.
  • Updates the sales log with key details such as customer information, vehicle specifications, and payment terms.
  • CALCULATES VEHICLE PROFITS TO MAINTAIN ACCURATE FINANCIAL REPORTS.
  • HANDLES VICROAD TRANSFERS FOR SOLD VEHICLES AND ENSURES ADHERENCE TO LEGAL GUIDELINES.
  • ASSISTS IN MANAGING INVENTORY AND SOURCING BOTH NEW AND USED CARS.
  • OVERSIGHTS THE REGISTRATION PROCESS FOR ALL VEHICLES, FOLLOWING REGULATORY GUIDELINES.
  • PROCESSES VEHICLE PAYOUTS ACCURATELY AND MAINTAINS THOROUGH RECORDS OF ALL TRANSACTIONS.
  • USES DOCSMARTS FOR DOCUMENTATION AND SUBMISSIONS.
  • ORGANIZES FILES FOR EASY ACCESS TO DOCUMENTS.
  • RECONCILES FLOOR PLAN STATEMENTS REGULARLY.
  • CONDUCTS REGULAR BOOK RECONCILIATIONS TO MAINTAIN ACCURATE FINANCIAL RECORDS.
  • REVIEWS CITYLINK STATEMENTS, CHECKS TOLL CHARGES, AND ADDRESSES ANY ISSUES.
  • MANGES THE COD LIST TO ENSURE PAYMENTS ARE ACCURATE AND TIMELY.
  • SCHEDULE SUPPLIER STATEMENT RECONCILIATION AND PAYMENTS
About You

We seek a detail-oriented individual with:

  • Previous experience in an administrative role, preferably within a dealership environment. Candidates with dealership experience looking to transition from other departments are also encouraged to apply (training provided).
  • Exceptional organisational and multitasking skills with a keen attention to detail.
  • Strong written and verbal communication abilities to interact professionally with customers and team members.
  • Ability to work autonomously and independently.
  • Proficient in MS Office Suite (Word, Excel, Outlook); knowledge of dealership management systems is a plus.
  • Capacity to maintain confidentiality and handle sensitive information with integrity.
  • A friendly, positive attitude committed to providing excellent customer service.
  • A valid Victorian Driver's License is required.
Why Work with Us?
  • Negotiated salary based on experience.
  • Enjoy a secure position in a growing, independent business.
  • Benefit from outstanding career growth opportunities and extensive training.
  • Work in a supportive atmosphere with a fantastic team.
  • Access to discounts on new and used vehicles, servicing, parts, insurance, and finance.
  • Access to the Employee Assistance Program for additional support when needed.