Divisional Team Coordinator

4 weeks ago

Melbourne, Victoria, Australia Mott MacDonald Full time

Unlock Your Potential as a Team Administrator

Are you a highly organized and detail-oriented individual with a passion for administration? Do you thrive in a dynamic environment where no two days are the same? As our Team Administrator, you'll play a pivotal role in supporting the Transport Sector at Mott MacDonald, ensuring seamless operations and exceptional client experiences.

Your Key Responsibilities

  • Manage project submissions, reports, and correspondence with precision and attention to detail.
  • Prepare client invoices, process accounts payable, and manage expense claims with financial acumen.
  • Coordinate diaries, handle email correspondence, and set up meetings with professionalism.
  • Provide backup support within the administration team and at reception as needed, demonstrating adaptability and team spirit.
  • Assist the Transport Sector Lead and Discipline Leads with travel arrangements and social media posts, keeping the team connected and informed.
  • Coordinate Sector Forums, presentations, and team events, creating memorable and impactful experiences.
  • Assist with follow-up on weekly timesheets and associated reporting, ensuring everything is up to date and accurate.

About You

We're looking for someone with a strong background in administration, preferably in the engineering industry, but also welcome experience from other sectors. Your exceptional communication and interpersonal skills will shine, making every interaction seamless and impactful. With your proficiency in the Microsoft Office suite, you'll effortlessly handle any task thrown your way.

Our Culture and Employee Benefits

At Mott MacDonald, we value diversity and individuality. We welcome applications from people of all backgrounds, including First Nations People, Veterans and their spouses, people with differing abilities, the LGBTQIA+ community, neurodiverse individuals, and those from various cultural and age groups.

We take pride in offering an array of benefits and amenities designed to make your experience here truly exceptional, such as:

  • An agile working policy that caters to your professional journey and life's special moments.
  • Competitive salary, including bonus incentives, recognizing the dedication you invest.
  • Life, personal accident and salary continuance insurance, providing peace of mind.
  • Enhance work-life balance through the option to purchase extra annual leave.

Take the Next Step

If you're passionate about administration, thrive in a dynamic environment, and are ready to make a significant impact, we want to hear from you. Join us and be a part of a team that values excellence, collaboration, and growth. Apply now and take the next step in your career.

Aboriginal and Torres Strait Islander people, Veterans, and spouses are strongly encouraged to apply.

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