Project Coordinator

3 weeks ago

Melbourne, Victoria, Australia Australian Energy Market Operator Full time

About the Role

This role will work closely with the VNI West Project Director, VNI West Project Manager, AEMO's Manager Safety, Health and Wellbeing, other members of the VNI West team and VNI West consultants to co-ordinate safety compliance and other administrative aspects of the VNI West project to help deliver AEMO's green energy transition goals.

The role provides diary and email support to the Project Director and administrative support to the team and requires the proactive coordination and assistance for the team's activities which include delivery of a major infrastructure project.

The role will work within a dynamic and fast-paced environment, assisting on a large variety of tasks. The role is responsible for building strong relationships with other team members, taking initiative to foster collaboration and complete tasks within tight timeframes and changing priorities.

Key Responsibilities

  • Diary and email support to the Project Director, including calendar coordination, mailbox screening, and travel arrangements.
  • Organise team events, regional visits including fulfillment of safety requirements, collaborate with the System Design administration team.
  • Handle departmental administrative tasks, manage consultant agreements.
  • Coordinate team meetings, and manage project and safety documents including tracking of project fieldwork ensuring appropriate safety documentation has been submitted.
  • Produce team and divisional reports and create presentation materials for Steering Committees and Boards.

What You Will Bring to the Role

  • Education: Relevant administrative qualifications or experience.
  • Experience and Knowledge: Solid previous experience working in projects or similar environment in a coordination role. Sound knowledge and experience in administration tools, processes and systems.
  • Interpersonal, influencing, problem solving skills. Strong in Ms Office (Outlook, Word, Excel, PowerPoint).
  • Experience in co-ordinating the preparation of formal reports for audiences at all management levels (internal and external).

About Our Process

AEMO values diversity and inclusivity in the workplace, welcoming applications from all backgrounds without regard to age, disability, gender, sexual orientation, parental status, race, or religion. We are dedicated to accommodating applicants' needs during the application or interview process, simply let the us know by emailing us at If you would like to know more about working at AEMO, please check out our careers page for more information.

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