Event Coordinator Specialist

4 days ago

Sydney, New South Wales, Australia beBeeCoordinator Full time $60,000 - $80,000
Fine Food Event Management Position

This role presents a unique opportunity to work with the Royal Agricultural Society of NSW, coordinating and managing high-profile events in the wine, dairy, and fine food industries.

  • Coordinate the Sydney Royal Fine Food Show, encompassing preparation, publications, mail outs, processing and correcting entries, addressing Exhibitor enquiries, proof reading, data entry, etc.
  • Liaise with Committees, Chair of Judges, and Industry Advisors regarding the schedule, competition regulations, logistics, and on-site delivery of the events.
  • Provide support to the Wine, Dairy & Fine Food team and manage the administration of Committee meetings, including preparing meeting papers, taking minutes, effective communication, and delivering on tasks arising from meetings.
  • Prepare and manage large income and expenditure budgets for the events in consultation with management and the Committee, ensuring that activities are closely monitored and carried out within budget.
  • Liaise with Marketing & PR regarding communication plans, media releases, press coverage of the judging, and marketing of associated events.
  • Research and monitor industry developments concerning the relevant industries, as they relate to the Schedule and Regulations for the Sydney Royal Shows.
  • Manage, develop, and update content for the Sydney Royal website, as well as reviewing the format to ensure ease-of-use and relevance for users.
Essential Skills and Qualifications

To be successful in this role, you should possess:

  • Tertiary qualifications and an interest in the wine and food industries (desired but not essential).
  • Minimum of 2-3 years' experience in administration or event planning.
  • Excellent written and verbal communication skills.
  • Attention to detail and strong organizational skills.
  • Ability to take initiative and demonstrate creativity in creating opportunities to benefit the section.
  • Sound planning, problem-solving, and coordinating skills.
  • Customer service and negotiation skills.
  • Project and budget experience desirable.
  • Flexibility, adaptability, and patience.
  • Ability to build and maintain good relationships across various organizational levels.
  • Positive 'can do' attitude.
  • Team player mentality.

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