Bus Fleet Administrator

16 hours ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $55,000 - $65,000

About us

We are one of the largest private bus operators in New South Wales and Australia. We operate under trusted brands like Hillsbus, Hunter Valley Buses, and Blue Mountains Transit.

The Role

This is a vital administrative role that provides support for the smooth operation and maintenance of our bus fleet.

Key Responsibilities:

  • Generating purchase orders for materials and services
  • Ordering parts, uniforms, supplies, and stationery for workshop operations
  • Fuel reconciliation (shared responsibility across the team)
  • Supporting payroll processes and resolving pay-related queries
  • Maintaining and updating mechanics' registers (licences, training, compliance, etc.)
  • Preparing KPI scorecards, stocktake, and audit documentation
  • Coordinating inspections, training sessions, and compliance activities
  • Assisting with event management and coordination for workshops and staff functions
  • Supporting the preparation, communication, and maintenance of rosters
  • Filing and maintaining workshop records
  • Carrying boxes and equipment as required

About You:

Bring proven clerical and administrative experience along with:

  • A sound understanding of procurement processes
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • The ability to plan, prioritise, and execute tasks under time pressures
  • Experience with ERP systems (highly desirable)
  • Flexibility to travel between depots across the Central Coast and Hunter regions
  • Ability to safely lift and carry items when required
  • Willingness to assist across a variety of tasks

Benefits

  • Work with one of Australia's leading transport providers
  • Be part of a supportive and collaborative team environment
  • Gain exposure across multiple depots and workshop operations
  • Opportunities for training, professional growth, and development
  • Play a key role in keeping essential services moving

Ongoing Opportunity

This is a great opportunity to contribute to the safe and reliable operation of our bus fleet.

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