Organisational Expert

2 weeks ago

Melbourne, Victoria, Australia beBeeOffice Full time $70,000 - $90,000

Job Overview:

We are seeking an exceptional Office Manager to join our team. This is a key role that requires high organisational skills, attention to detail, and the ability to balance multiple stakeholders' needs simultaneously.

The ideal candidate will be proactive, efficient, and highly organised, with excellent initiative and the ability to work calmly under pressure.

This is an exciting opportunity for a talented individual to take on a challenging role and make a real impact in our organisation.

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About the Role:

The Office Manager will be responsible for ensuring office management procedures and systems are efficient and effective. They will provide technical assistance and support for computer systems, software, hardware, and other IT-related issues.

The Office Manager will also be responsible for general facility and office management, serving as the point person for maintenance, mail/deliveries, and other facility-related matters.

Key Responsibilities:

  • Ensure office management procedures and systems are efficient and effective.
  • Provide technical assistance and support for computer systems, software, hardware, and other IT-related issues.
  • General facility and office management, serving as the point person for maintenance, mail/deliveries, and other facility-related matters.
  • Assist in managing operational issues.
  • Welcome and attend to guests, ensuring the office reflects the brand and is an enjoyable place to work.
  • Maintain a clean and tidy office environment.
  • Participate in the culture committee and own the organisation and delivery of office and staff social events, team meetings, and cultural activities.
  • Induct new employees, including introductions, office tours, explanations, and demonstrations of systems and employee handbooks.
  • Track expenses and process invoices.
  • Daily opening and closing of the office.

Requirements:

  • Experience in office management and administration.
  • Comfortable managing various forms of IT hardware and software.
  • Experience working with and operating Google Workspace.
  • Proficient with Mac operating systems.
  • A collaborative mindset.
  • Highly organised, with good prioritisation, time management, multi-tasking, and planning skills.
  • Ability to meet tight deadlines and work calmly under pressure.
  • Flexible in a constantly changing environment.
  • Excellent written and verbal communication, highly personable, and comfortable working with a range of people.
  • Proactive and able to take charge and make decisions.
  • High levels of initiative.
  • Excellent attention to detail.

What We Offer:

  • Training and career development.
  • Ambitious, passionate, and talented team.
  • A fun, inclusive, and supportive culture.
  • A great inner-city location.
  • Birthday day off.
  • The option to bring your dog to work.
  • Great employee benefits.

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