Executive Support Officer

6 days ago

albury, Australia Westchester Veterinary Center and Cat Clinic Full time

Job Summary

We are seeking an experienced Executive Support Officer to provide administrative support to our Executive Assistant and across the Business, Growth & Community Directorate. The successful candidate will be responsible for providing high-level administrative support, including research, document preparation, diary and meeting management, responding to enquiries, travel arrangements, and administration support.

Key Responsibilities

  • Provide executive assistance to the Business, Growth & Community Directorate and Executive Assistant, including researching issues, document preparation, diary and meeting management, responding to telephone and email enquiries, travel arrangements, and administration support.
  • Track issues through the organisation on behalf of the Executive Assistant and follow up delegated tasks with Service Clusters.
  • Prepare agendas, take minutes, prepare notes, and follow up actions for Committees and Working Parties.
  • On a rotational basis, prepare and coordinate the Council meeting, Pre-meeting Briefing Sessions, and Community Forum agendas, minutes, and associated actions within strict time lines and under public scrutiny.
  • Develop and maintain up-to-date digital content for the company website.

Requirements

  • Certificate IV in Business Administration or related discipline or equivalent, relevant work experience.
  • Significant experience delivering executive support within a diverse organisation.
  • Extensive knowledge in the use of a variety of software applications, including MS Office suite, Adobe, and TRIM.
  • Highly skilled in word processing, demonstrating speed and accuracy.
  • Proven ability to research and write correspondence, reports, and submissions.

Working Arrangements

  • Based on a 35-hour week, with actual days and times being Monday to Friday, 8:30am to 5pm, with an RDO in accordance with the company's RDO guidelines.
  • Flexible working arrangement.

Benefits

  • Opportunity to work in a dynamic and engaging team.
  • Professional development opportunities.
  • Flexible working conditions.
  • Equal opportunities and an ethical, diverse, and inclusive workplace.
  • Sustainable work-life balance.

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