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Executive Support Officer

2 months ago

Albury, Australia AlburyCity Full time
Job Description

**Job Title:** Executive Support Officer

**Job Summary:** We are seeking an experienced Executive Support Officer to provide high-level administrative support to the Executive Assistant and the Business, Growth & Community Directorate.

**Key Responsibilities:**

  • Provide executive assistance to the Business, Growth & Community Directorate and Executive Assistant, including researching issues, document preparation, diary and meeting management, responding to enquiries, travel arrangements, and administration support.
  • Track issues through the organisation on behalf of the Executive Assistant and follow up delegated tasks with Service Clusters.
  • Prepare agendas, take minutes, prepare notes, and follow up actions for Committees and Working Parties.
  • On a rotational basis, prepare and coordinate the Council meeting, Pre-meeting Briefing Sessions, and Community Forum agendas, minutes, and associated actions within strict time lines and under public scrutiny.
  • Develop and maintain up-to-date digital content for the Albury City website.
  • Provide administration support across the Directorate as required.
  • Assist with the collation of Executive, Council, Monthly, and Annual reports.
  • Perform other tasks or duties as directed by the Supervisor which are within the limits of the employee's skill, competence, and training.

**Requirements:**

  • Certificate IV in Business Administration or related discipline or equivalent, relevant work experience.
  • Class C (standard) Driver's Licence.
  • Significant experience delivering executive support within a diverse organisation.
  • Extensive knowledge in the use of a variety of software applications, including MS Office suite, Adobe, Docs Assembler, and TRIM.
  • Highly skilled in word processing, demonstrating speed and accuracy.
  • Proven ability to research and write correspondence, reports, and submissions.
  • Strong skills and experience in minute taking, agenda and minute preparation, local government operations, digital and website content development and maintenance, diary management, travel arrangements, and administration support.

**About Us:**

We are the facilitator of a thriving, resilient, and liveable city full of opportunities and the custodians of an environment like no other. We consistently deliver best-in-class leadership, services, facilities, and experiences, providing exceptional living for our local community.

**Our Values:**

  • We are a values-driven organisation and these underpin everything we do.
  • We are a values-driven organisation and these underpin everything we do.
  • We are a values-driven organisation and these underpin everything we do.

**About The Team:**

The Business, Growth & Community Directorate focuses on providing more and better opportunities for our people and our place.