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IT Administration Team Lead
2 months ago
UNSW Australia is a world-renowned institution that values diversity, equity, and inclusion. We are committed to creating a workplace that is welcoming and inclusive for all staff, regardless of their background, culture, or identity.
About the RoleThe IT Administration Team Lead will play a critical role in leading and managing administrative services across UNSW Australia. This position will report to the Deputy CIO – Planning and Governance and will be responsible for coordinating general administration across UNSW Australia, delivering an efficient support service.
Key Responsibilities- Lead the administration team to coordinate general administration across UNSW Australia, delivering an efficient support service.
- Manage and direct workflows within the administrative team, providing guidance and training to administrators and other relevant staff.
- Develop, implement, and maintain systems and procedures to ensure a consistent approach for general administration and support, including document and records management, to ensure compliance with relevant policies and procedures.
- Manage resources in line with business plans, monitor and review staff performance.
- Provide expert advice and technical knowledge regarding administrative services to key stakeholders.
- Oversee finance activities for the administration team, including purchasing administrative items, travel booking, credit card reconciliation, expense reimbursements, and payment for administrative items.
- Provide senior administrative support to steering committees and other meetings as required.
- Manage and support the delivery of projects, initiatives, and other ad hoc programs as required.
- Manage, support, and coach the IT Administration team, ensuring the CIO and Director needs are met.
- Develop and oversee the implementation and evaluation of administrative practices, systems, and procedures to optimize efficiency and support the achievement of quality outcomes.
- Align with and actively demonstrate the Code of Conduct and Values.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the psychosocial or physical health and safety of yourself or others.
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
- Excellent time management and organizational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated ability to supervise, influence, and guide staff.
- Highly advanced interpersonal, written, and oral communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Ability to plan, organize, and coordinate projects and tasks.
- An understanding of and commitment to UNSW Australia's aims, objectives, and values in action, together with relevant policies and guidelines.
- Knowledge of health and safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.
UNSW Australia values its staff and offers a range of benefits and opportunities for career development. These include:
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over the December/January holiday period
- Discounts and entitlements (retail, education, fitness)
For further details on the benefits, please visit [insert link].
