Program Coordinator

2 weeks ago

Brisbane, Queensland, Australia Abt Associates Full time

The Opportunity

As an Administrative Specialist, you will provide end-to-end program coordination and administration for assigned programs. Under the direction of the Program Delivery Lead, you will provide administrative support to the program delivery team.

Core Responsibilities

  • Assist with the administration of short-term adviser invoice processing and reimbursement claims processing for long-term advisers;
  • Assist with the administration and coordination of long-term adviser timesheets and payroll documentation;
  • Provide administrative support for personnel contracts and mobilisation activities, and ensure personnel records are up to date in the human resource information system;
  • Provide administrative support to program staff recruitment processes;
  • Maintain insurance records for all long-term international program advisers;
  • Provide administrative support for head contract and services order contracts;
  • Support administrative activities associated with the mobilisation and demobilisation of programs;
  • Regularly maintain and update key program documents and data capture records e.g., PERFORMS;
  • Review, edit and format documents and reports in line with Abt Associates' Style Guide.
  • Ensure good record/documentation management;
  • Assist with business development activities as required from time to time; and
  • Work in accordance with relevant corporate and program quality management system policies and procedures;
  • Undertake any other reasonable duties as directed

What We Value

  • Minimum 3 years administration experience in a professional services environment
  • Proficiency in Microsoft Office and ability to learn new systems
  • Good problem solving and attention to detail skills
  • Good written and verbal communication skills, including an ability to communicate with culturally diverse audiences
  • Ability to work simultaneously on multiple tasks and to respond to changing priorities when required
  • Ability to work in a fast-paced team environment
  • A keen interest in international aid and development
  • Experience using financial management systems and human resource information systems
  • Experience working cross-culturally
  • High School Diploma + Six years of relevant experience, or Bachelor's Degree

What We Offer

Abt Global is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt will never ask candidates for money in exchange for an offer of employment.

#LI-AUBRIT #LI-HYBRID

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