Administrative Professional

1 day ago

Inverell Shire Council Tamworth, Australia beBeeOffice Full time $90,000 - $110,000

Job Opportunity

We are seeking an experienced Office Manager / Practice Manager to join our team at a well-established and respected law firm.

The successful candidate will have a strong business acumen and be comfortable with both big picture planning and detail execution. They will work closely with our Directors and legal team across Inverell and Tamworth, helping to streamline operations, manage the firm's financials, and ensure compliance with trust, regulatory, and professional obligations.

This is an ideal opportunity for someone who enjoys variety, has strong leadership skills, and wants to make a hands-on impact across the entire firm.

Key Responsibilities:

  • Human Resources: Recruitment, onboarding and offboarding, training, and performance management of administration staff
  • Operational Oversight: Managing day-to-day operations across both offices and supporting teams in Family Law, Criminal Law, Commercial, and Estate matters
  • Financial Management: Billing, budgets, payroll, accounts payable/receivable, profit and loss, cashflow reporting, and liaising with external accountants
  • Trust Accounting: Managing receipting, payments, end-of-month reconciliations, and compliance
  • Systems and IT: Managing equipment, facilities, and practice management systems (Smokeball, Xero), liaising with IT providers
  • Strategic Planning and Reporting: Fee earner reporting, workflow analysis, financial reporting, and contributing to firm-wide strategy
  • Vendor and Contract Management: Coordinating with suppliers, external advisers, and service providers

What You Bring:

  • 3–5+ years' experience in legal practice management or professional services operations
  • Strong knowledge of finance and accounting (qualifications an advantage)
  • Excellent systems knowledge (Xero and Smokeball highly regarded)
  • A proactive, hands-on approach – comfortable with both big picture planning and detail execution
  • Strong interpersonal and leadership skills to influence positive change
  • Confidence working directly with firm leaders in a fast-paced environment

Requirements:

  • Graduate Diploma in Business Administration or equivalent qualification
  • Advanced Microsoft Office skills including Excel, Word and PowerPoint
  • High level of analytical and problem-solving skills
  • Proven ability to work under pressure and meet deadlines
  • Experience working with cloud-based software solutions such as Xero
  • Knowledge of Smokeball practice management system

Workplace Culture:

Our firm values collaboration, innovation and continuous learning. We offer a dynamic and supportive work environment that encourages employees to grow professionally and personally.

Our office is conveniently located near public transportation and offers ample parking and modern facilities. We provide comprehensive training programs to help you achieve your career goals and offer opportunities for professional development and advancement.

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