Executive Assistant to Chairman

1 week ago

Sydney, New South Wales, Australia Secure Parking Full time

About Secure Parking

Secure Parking is a leading provider of parking solutions, dedicated to delivering exceptional service to our customers, clients, and staff members.

Job Summary

We are seeking a highly organized and experienced Executive Assistant to provide high-level administrative support to the Chairman and other members of the Executive Committee.

Key Responsibilities:

  • Coordinate the scheduling of Board meetings and prepare Board reports and other documents as required.
  • Manage overall office management for the corporate Head Office, acting as the primary contact for building management, cleaners, and other tradespeople.
  • Order stationery and other office & kitchen supplies as required to maintain smooth operations.
  • Manage and monitor building access passes.
  • Schedule monthly management meetings and ensure logistical arrangements are in place.
  • Take meeting minutes and follow up on action items as required.
  • Translate documents from English to Japanese and vice versa for the Chairman and ExCo as directed.
  • Manage and upload content for the Secure Parking website to maintain accurate and up-to-date information.

Requirements:

  • Fluent in both Japanese and English.
  • Bachelor's degree in Business Administration or a related field.
  • Proven experience as an administrative assistant or similar role.
  • Ability to translate documents from English to Japanese & vice versa.
  • Excellent time management skills.
  • Strong attention to detail and effective organizational skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and prioritize tasks effectively.
  • Detail-oriented with a high level of accuracy.

  • Executive Assistant to Senior Leadership

    1 week ago

    Sydney, New South Wales, Australia CPG Full time

    About UsThe Campbell Property Group is a leading residential builder in Australia, renowned for its innovative designs, high-quality homes, and passionate people.The RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to our CEO, COO, and Chairman. As a key member of our team, you will be responsible...

  • Executive Director

    2 days ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    {"title": "General Manager", "description": "Job SummaryWe are seeking a highly skilled and experienced General Manager to join our team at Anton Murray Consulting. As a key member of our leadership team, you will be responsible for driving business growth, implementing strategies, and managing operations.Key ResponsibilitiesDevelop and implement business...

  • Senior Associate Dean of Cape Breton Medical Campus

    2 days ago

    Sydney, New South Wales, Australia Medical Assistant Full time

    {"title": "Senior Associate Dean, Cape Breton Medical Campus", "description": "Job SummaryThe Senior Associate Dean, Cape Breton Medical Campus, is a key leadership position responsible for advancing the academic mission of the campus. The successful candidate will report to the Dean, Faculty of Medicine, Dalhousie University, and will be the representative,...

  • Senior Associate Dean of Cape Breton Medical Campus

    2 hours ago

    Sydney, New South Wales, Australia Medical Assistant Full time

    {"title": "Senior Associate Dean, Cape Breton Medical Campus", "description": "Job SummaryThe Senior Associate Dean, Cape Breton Medical Campus, is a key leadership position responsible for advancing the academic mission of the campus. The successful candidate will report to the Dean, Faculty of Medicine, Dalhousie University, and will be the representative,...

  • Senior Associate Dean of Medical Education

    6 days ago

    Sydney, New South Wales, Australia Medical Assistant Full time

    Job SummaryThe Senior Associate Dean, Cape Breton Medical Campus, is a key leadership position responsible for advancing the academic mission of the campus. The successful candidate will report to the Dean, Faculty of Medicine, Dalhousie University, and will be responsible for overseeing the execution of the undergraduate medical education program at the...

  • Retail Store Manager

    1 week ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a highly motivated and experienced Assistant Store Manager to join our team at our Bondi Junction Store.This is a full-time position working 38 hours/week across a Sunday-Thursday roster.Key ResponsibilitiesLead by example by creating memorable, honest, and empowering customer connections.Assist in the training and development of...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia CommBank Full time

    {"h1": "Executive Assistant Role at CommBank", "p": "We are seeking a highly skilled and experienced Executive Assistant to join our team at CommBank. As an Executive Assistant, you will provide administrative support to our leadership team, ensuring the smooth operation of our business.Key Responsibilities:* Provide exceptional administrative support to our...

  • Executive Assistant

    1 week ago

    Sydney, New South Wales, Australia Advance Recruitment Partners Full time

    Job Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to support a team of high-achieving finance professionals in a prestigious finance firm. This is a fantastic opportunity to leverage your administrative skills and transition into a dynamic financial services environment.Key Responsibilities:Provide high-level...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia MAYDAY Recruitment Group Full time

    {"title": "Executive Assistant", "description": "Unlock Your Potential as an Executive AssistantMAYDAY Recruitment Group is seeking a highly skilled and proactive Executive Assistant to join our dynamic team. As a key member of our organization, you will provide exceptional support to our Managing Director and Investment team, ensuring seamless day-to-day...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia Healthscope Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Nepean Private Hospital. As a key member of our executive team, you will provide high-level administrative support to our General Manager and Director of Nursing.Key ResponsibilitiesProvide organisational and administrative support to the GM and DON, including diary...

  • Executive Assistant

    7 days ago

    Sydney, New South Wales, Australia Charterhouse Full time

    About the RoleWe are seeking an experienced and highly skilled Executive Assistant to join our team at Charterhouse. As a key member of our support staff, you will provide advanced administrative support to our Chief Executive Partner, ensuring their day runs smoothly and efficiently.This is a fantastic opportunity to work with a renowned Global Professional...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia Coal Services Full time

    {"title": "Executive Assistant", "content": "About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our General Manager, Insurance and Chief Information Officer. As a key member of our team, you will be responsible for managing the Executives' diaries, scheduling meetings, and organizing travel and...

  • Executive Assistant

    1 week ago

    Sydney, New South Wales, Australia Dual Australia Full time

    About the RoleWe are seeking an experienced and proactive Executive Assistant to provide high-level support to our Chief Executive Officer (CEO) and Head of CSR & Sustainability based in our Sydney office.This role will involve providing personal support to the CEO, contributing to professional support, and assisting the Head of CSR and Sustainability. Key...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia eFinancialCareers Ltd. Full time

    Executive Assistant OpportunityAt eFinancialCareers Ltd., we are seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our organization.About the RoleProvide administrative support to two Crew Leads,...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia Keegan Adams Full time

    {"About the Company": "Keegan Adams is a highly regarded Global Investment Manager that empowers its people to thrive in a collaborative office environment. Our team is at the core of our success, and we're seeking an experienced Executive Assistant to provide seamless support to senior leaders within our investments team.", "Key Responsibilities": "As the...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia Astralian Government Department Of Home Affairs Full time

    About the RoleThe Department of Home Affairs is seeking highly skilled and motivated individuals to join our team as Executive Assistants. As an Executive Assistant, you will provide administrative support to senior executives and contribute to the delivery of key projects and initiatives.Key ResponsibilitiesProvide administrative support to senior...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia Gough Recruitment AU Full time

    {"title": "Executive Assistant Opportunity", "subtitle": "Join a Growing Real Estate Agency", "content": "We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Gough Recruitment AU. As an Executive Assistant, you will provide administrative support to our Sales and Management team, ensuring the smooth operation of our...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia Akaysha Energy Full time

    {"title": "Executive Assistant", "content": "Supporting Our DirectorsWe are seeking an experienced Executive Assistant to provide administrative support to our Directors. As a key member of our team, you will play a critical role in managing administrative tasks, facilitating communication, and ensuring the smooth functioning of our Directors' schedules.Key...

  • Executive Assistant

    2 days ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    {"title": "Executive Assistant", "content": "Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesManage complex diaries,...

  • Executive Assistant

    6 days ago

    Sydney, New South Wales, Australia Charterhouse Full time

    Job SummaryCharterhouse is seeking an experienced Executive Assistant to support our Partners and staff in a dynamic and fast-paced environment. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our office and providing exceptional administrative support.Key ResponsibilitiesProvide administrative support to Partners...