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Executive Assistant

2 months ago

Sydney, New South Wales, Australia MAYDAY Recruitment Group Full time
{"title": "Executive Assistant", "description": "Unlock Your Potential as an Executive Assistant

MAYDAY Recruitment Group is seeking a highly skilled and proactive Executive Assistant to join our dynamic team. As a key member of our organization, you will provide exceptional support to our Managing Director and Investment team, ensuring seamless day-to-day operations and contributing to our company's continued growth and success.

As an Executive Assistant, you will be responsible for a wide range of administrative tasks, including diary and inbox management, travel arrangements, correspondence, expense claims, and general administrative duties. You will also provide ad-hoc support to our Investment and Funds Department, acting as a liaison between executives and internal/external stakeholders, and coordinating special projects to meet organizational goals.

We are looking for a highly experienced and tech-savvy individual with a proven track record of providing C-Suite level support. If you are a motivated and organized professional with excellent communication skills and a can-do attitude, we encourage you to apply for this exciting opportunity.

Key Responsibilities:
  • Assist the Managing Director with diary and inbox management, travel arrangements, correspondence, expense claims, and general administrative tasks.
  • Provide ad-hoc support to Investment and Funds Department to boost productivity and meet organizational goals.
  • Act as a liaison between executives and internal/external stakeholders, including offshore teams.
  • Coordinate and execute special projects, ensuring deadlines and deliverables are met.
  • Support the Managing Director with PowerPoint presentations and prepare, edit, and proofread documents, reports, and presentations.
  • Plan and organize meetings, events, and functions.
  • Support the finance team with invoice processing and timely vendor payments, while maintaining accurate financial records.
Requirements:
  • At least 3 years of experience in a similar role.
  • Proven experience providing C-Suite level support.
  • A high level of confidentiality.
  • Patience and adaptability to work in an ever-changing and demanding environment.
  • Be driven, with a can-do attitude and positive energy.
  • Proficient across Microsoft office (Outlook, Word, PowerPoint, and Excel).
What We Offer:
  • A permanent position with a competitive salary and benefits package.
  • A varied and challenging role to keep you feeling engaged.
  • A supportive management team who will encourage your development.
  • A dynamic and collaborative work environment.
  • The opportunity to work with a talented team and contribute to our company's success.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized professional with a passion for delivering exceptional results, we encourage you to apply for this exciting opportunity.

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