Senior Procurement Specialist

1 week ago

North Canberra, Australia beBeeprocurement Full time $80,000 - $104,000
Procurement Advisor Role

This role is a key part of the Finance Section, reporting directly to the Procurement Manager. The Procurement Team provides day-to-day support to Business Sections and the Executive within the Memorial.

The Senior Procurement Advisor's main focus is to provide consistent, considered procurement and contract management guidance, support and advice, and continuous improvement of processes and procedures.

Key Duties Include:
  • In consultation with the Procurement Manager, provide advice and guidance to business areas throughout the procurement and contract management processes, including:
    • Analysis of procurement issues and opportunities of varying complexity.
    • Providing advice aligned to compliance requirements.
    • Seeking solutions that promote better practice.
    • Providing comments on procurement compliance prior to Spending Approval.
  • Managing team tasks in the Procurement Inbox, including allocating tasks to team members in consultation with the Procurement Manager and tracking and maintaining key procurement and contract documents.
  • Maintaining the Memorial's Contracts Register in the TechnologyOne financial system, which informs reporting and supports commitment and budget management.
  • Maintaining SharePoint records for the Contracts and Procurement libraries, including creating and updating folders and/or document sets relating to tasks.
  • Ensuring purchase orders linked to contracts are raised correctly, correctly coded, and are consistent with any milestones specified in the signed contract.
  • Generation of cyclic and ad-hoc reports, including Contract expiration reports to business areas and Council Reporting for contracts valued at or above $100,000.
  • In consultation with the Procurement Manager, review and maintenance of procurement and contracting templates with attention to compliance and continuous improvement.
  • Attend meetings and conferences to maintain understanding of Whole of Australian Government (WoAG) procurement requirements and support professional development in the sphere of procurement and contract management.
  • Support the Procurement Manager in developing and presenting training and producing guidance materials.

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