Senior Administrative Assistant

2 days ago

City of Parramatta Council, Australia beBeeProject Full time $113,574 - $125,720
Job Title:

Administrative Coordinator

We are seeking a highly motivated and organized administrative coordinator to join our team in a dynamic environment.

About the Role:
  • Provide general administrative support and coordinate the delivery of various business services, preparation of routine correspondence and submissions, human resource and finance processes support, procurement activities, asset management processes, and project administration in compliance with relevant legislation, policies and procedures.
  • Review a range of outgoing correspondence, including letters, briefings, submissions, to ensure quality assurance for accuracy, confidentiality and stylistically consistent in accordance with Departmental standards and guidelines.
  • Use relevant technology to prepare documentation and presentation material to support business unit managers and directors.
  • Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.
  • Respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues.
  • Develop working relationships with a broad range of stakeholders to support collaborative practice.
  • Gather, collate and provide background information for the executive to support informed decision making and planning.
  • Engage with and provide timely advice to relevant stakeholders across the department and with external stakeholders.
About Us:

The Executive Office manages strategic projects and provides operational support to various departments, valuing service delivery through an inclusive and collaborative team environment.

Requirements:
  • A high level of organization skills and time management.
  • The ability to work autonomously, with the capacity to contribute positively to the team.
  • Demonstrated experience working in a high volume and demanding professional environment with proven capacity to prioritize competing demands, achieve business goals within tight deadlines, and work with a client-centered approach.
  • Have project management and related administrative skills to support project delivery and policy development including sound written communication skills, critical thinking skills and a proven ability to identify and manage risks effectively and maintain appropriate record keeping.
  • Advanced skills in using Microsoft Office applications such as Outlook, MS Teams, Excel, PowerPoint and Word.
  • Financial acumen including budget tracking and accounts payable.
  • Demonstrated capability in the use of TRIM record management system (or similar).
  • Demonstrated capability in the use of SAP Finance system (or similar).

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