Senior Administrative Assistant

2 days ago

City of Lake Macquarie, Australia beBeeAdministrative Full time $60,000 - $80,000
Administrative Support Role

This is an opportunity to join our team as an Executive Assistant on a permanent full-time basis. The role involves coordinating the smooth and efficient running of the General Manager and Clinical Manager by providing executive administration support daily.

Key responsibilities include:

  • Providing administrative support to the General Manager and Clinical Manager
  • Providing relief for other administrative roles under the direction of the General Manager/Clinical Manager
  • Purchasing supplies as required
  • Maintaining strict confidentiality for all meetings and work
  • Managing diaries and appointments
  • Providing administrative support for accreditation processes
  • Handling general administrative tasks, including document control in cloud systems and archiving as needed
  • Undertaking other ad hoc administrative tasks as requested by the General Manager and Clinical Manager

Required Skills and Qualifications

We are looking for someone with:

  • Experience in delivering administrative support services within a health or aged care setting
  • Proficiency in Microsoft Office Suite and basic budget and database tools related to finance, maintenance, clinical care, and governance
  • Skills in writing and reporting, working with people, planning and organising, adapting to change and responding to pressures

Benefits

You will have the opportunity to be part of a positive organisational culture and adhere to ASL's signature behaviours of commitment, future focus, mission, respect, and honesty. You will also possess proactivity and self-motivation, strategic thinking and problem-solving skills, legal right to work in Australia, and willingness to obtain a NDIS Workers Screening ID if not already held.

What truly matters here—and what makes us special—are our shared values. We are united by a deep sense of care: kind, compassionate, humble, yet driven, determined, and resilient. That's non-negotiable for us.

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