Administrative Support Specialist

3 weeks ago

Waratah West, New South Wales, Australia Catholic Schools Office Full time
Job Title: Administration Assistant

The Catholic Schools Office (CSO) is seeking a highly skilled Administration Assistant to join the team. As a key member of the Executive Assistant and Assistant Head Religious Education and Spirituality (RE&S) team, you will provide high-level administrative support to ensure the effective operation of the CSO.

Key Responsibilities:
  • Deliver exceptional administrative support to the RE&S team, including diary and event management.
  • Build and maintain positive relationships with internal and external stakeholders to provide support to the Executive Assistant and Assistant Head RE&S.
  • Prioritize tasks to support the multiple events, operations, and projects undertaken by the RE&S team.
  • Process finance requests and payments, including invoices, reimbursements, and purchase orders.
  • Exercise discretion, judgment, initiative, and confidentiality at all times.
Requirements:
  • Ability to articulate a clear understanding of and a personal commitment to Catholic education and the mission of the Church through Catholic schools.
  • Strong organizational skills, with the ability to liaise and coordinate with various staff groups and external stakeholders.
  • High degree of attention to detail and accuracy in file and office management.
  • Excellent ICT skills, with strong competency in the use of Microsoft Office suite.
  • Strong capacity to establish and maintain positive working relationships within a team environment and with stakeholders across levels.
  • Ability to maintain high-level confidentiality and handle sensitive data.
Qualifications:
  • Business Administration Diploma or Certificate IV or equivalent.
  • Current paid NSW Working with Children Check (WWCC) number.
  • National Criminal History check clearance.
  • Category A – Accreditation to Work, Teach and Lead (willingness to work towards).
Benefits:
  • Work in quality schools where students are nurtured, challenged, and encouraged to excel and grow.
  • A corporate fitness program through Fitness Passport.
  • Employee assistance program (EAP).
  • Training and staff development programs.
  • Paid parental leave for eligible employees.
  • Access to long service leave after just five years for eligible employees.

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