Senior Administrative Coordinator

6 days ago


Gold Coast, Queensland, Australia beBeeProject Full time $180,000 - $200,000

We are seeking a skilled and experienced Senior Project Coordinator to join our National Capital Works team. This pivotal role will provide high-level administrative support to ensure the successful delivery of our Capital Works projects.

Key Responsibilities
  • Collaborate with the team under the supervision of a line manager or National Capital Works Manager.
  • Assist with project delivery and completion during times of high workloads or absence, and perform tasks associated with these.
  • Maintain and evolve the Capital Works Programs reporting framework for respective projects under the direction of a line manager or National Capital Works Manager.
  • Consult and work with relevant Project Managers for clarity of project progression and update weekly, monthly, quarterly reporting.
  • Maintain and monitor Capital Works management plans, program tools, and develop guides to improve and maintain the successful completion of all capital work programs/projects.
  • Update and communicate internal customers on status of works as required.
  • Liaise with landlords to supply respective information ensuring consent of works.
  • Liaise with local councils when required for compliance and site information.
  • Consult with databases including the Lease database to clarify information including Tenant/Landlord responsibility for works requested.
  • Develop and foster internal customer relationships with Facilities, Operations (Centre, Area and Regional Managers), Legal, Quality and Risk (Quality Audit and Compliance, Legal), Finance (Commercial Review and Finance) and others as required.
  • Support Project Managers in respective budget management to ensure expenditure on individual projects is kept within budget.
About You
  • A minimum of 3 years' experience in a project administration or support role.
  • Qualifications in Business or Similar.
  • A current Open Driver's Licence.
  • Project management experience in Early Education or similar.
  • Exceptional communication skills.
  • A high level of proficiency with Microsoft Suite, especially Excel and Sharepoint document control.
  • Demonstrates professionalism and ability to maintain confidentiality.
  • Ability to work across multiple projects and prioritise work.
  • Demonstrated ability in problem-solving and decision-making.
Benefits
  • A competitive salary package.
  • Hybrid working conditions with 3 days in office and 2 from home.
  • The option to choose out of two state-of-the-art support offices located in Brisbane CBD and Central Gold Coast.
  • Career development opportunities as part of a large ASX-listed company.
  • Access to a 50% discount on early education and childcare fees at any centre.
  • Exclusive access to a rewards program with benefits across retailers, exclusive cash discounts, and more.
Our Commitment

We are committed to child protection, safety, and wellbeing. We have a zero tolerance for any form of child abuse or harm. The safety and wellbeing of children will always be our priority, and all team members are expected to embrace this shared commitment.



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