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Administrative Facilities Specialist
2 weeks ago
As a skilled professional in facilities and administrative coordination, you have the opportunity to excel in a dynamic environment where you can make a real impact.
About The JobThe role of Facilities Coordinator plays a vital part in ensuring seamless operations, maintaining safe and productive facilities, managing vendors, and providing administrative support across Australia and New Zealand.
This position is responsible for:
- Developing and implementing plans for preventive maintenance of buildings and grounds;
- Coordinating office maintenance services and repairs for all sites;
- Supervising cleaning services to ensure cleanliness and sanitation across properties;
- Conducting site inspections and reporting functions;
- Coordinating repairs and renovations with contractors and internal staff;
- Monitoring facility budget and initiating cost-saving measures;
- Conducting contract management and utility reviews to minimize costs;
- Preparing reports and analyzing supplier spend and performance;
- Monitoring outdoor activities, including waste removal and recycling programs;
- Handling admin-related purchase orders and coding of supplier invoices;
- Providing general administrative support within Shared Services;
- Managing security and access control;
- Replenishing office and kitchen supplies as needed;
- Acting as data steward and providing master data admin support;
- Maintaining close working relationships with internal and external stakeholders, including site managers;
- Tracking and reporting on key facility metrics;
- Staying updated on industry best practices and emerging technologies;
- Other ad hoc duties as required.
About You
To succeed in this role, you will be a seasoned professional with a proven track record of success in facilities & admin coordination, able to thrive in fast-paced environments, manage multiple responsibilities while delivering exceptional customer service. You should be an adept communicator, highly organized, and approachable.
