Support Specialist
1 day ago
This pivotal position presents a unique opportunity to be an integral part of a dynamic team, contributing to projects and internal communications. As the Administrative Support Specialist, you will provide dedicated assistance to a senior executive, playing a key role in enhancing operational efficiency.
Primary Responsibilities:- Coordinate the executive's schedule, meetings, travel arrangements and correspondence with precision and discretion.
- Effectively manage incoming communications, exercising sound judgement and initiative to action as required.
- Ensure timely completion of tasks and issues across the leadership team by following up and coordinating efforts.
- Contribute to internal communications, such as newsletters, webpages and emails, from the executive's office to staff members.
- Lead or collaborate on projects or initiatives, including stakeholder coordination and internal engagement, as directed by the executive.
- Assist with meetings and events, encompassing scheduling, agenda preparation, minute taking and presentation support.
- Maintain and develop electronic document and records management systems.
- Establish and nurture professional relationships with internal and external stakeholders.
- Collaborate across teams to ensure seamless operations within the business unit.
- A relevant certificate or diploma, or equivalent high-level administrative experience.
- Exceptional interpersonal skills, with a proven track record of building strong internal and external relationships.
- Demonstrated experience supporting a senior executive in a fast-paced and complex environment.
- Outstanding organisational and time-management skills, including the ability to prioritise, take initiative and resolve or escalate matters as needed.
- The capacity to work effectively in a team environment, sharing resources and collaborating to achieve goals.
- Proficiency in Microsoft Office and experience with systems such as HP Records Manager, SAP and Compass.
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