Executive Support Specialist

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $160,000
Job Title: Executive & Operational Support Specialist

We are seeking a highly skilled and experienced Executive & Operational Support Specialist to provide exceptional support to our senior leadership team. The ideal candidate will have excellent organisational skills, attention to detail and the ability to handle multiple tasks efficiently.

This is a diverse role that requires you to provide efficient and timely support to our Directors, Operations Manager and communications to our clients.

  • Manage diary and email communications for the Managing Director promptly and efficiently.
  • Liaise with internal and external stakeholders on behalf of the Managing Director, ensuring strong and professional written and verbal communication.
  • Receive dictation from the Managing Director and accurately transcribe into various documents.
  • Possess strong typing skills to ensure documents, valuations, and reports are efficiently and accurately prepared.
  • Format valuations and reports professionally, adhering to company standards and ensuring a polished final product.
  • Handle all tasks with discretion, sound judgement, and confidentiality.
  • Adapt to various competing demands and prioritise effectively to support the Managing Director's objectives.
  • Ensure high-level client service and responsiveness in all communications.

The successful candidate will possess excellent administrative skills, a high level of discretion and the ability to work independently.

Requirements:
  • 3 + years of experience in an EA role, senior administration or operational support role ideally in Real Estate/ Legal/ Accounting or a similar industry.
  • Experience in preparing and formatting professional documents, previous experience with valuations very desirable.

This is a part-time position, with 3-5 days in office (depending on candidate). Days will be set, but flexible on which days of the week based on the candidate. Earlier starts with earlier finishes could also be discussed.

  • Sales Executive

    2 weeks ago

    Melbourne, Victoria, Australia Area Specialist Melton Full time $40,000 - $80,000 per year

    About the role We are seeking an enthusiastic and driven Sales Executive to join our team at Area Specialist Melton'. This full-time role is based in Melton VIC 3337 and does not require any prior sales experience. You will be responsible for generating new business opportunities and building strong relationships with our valued customers including selling...

  • Executive Support Specialist

    7 days ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    Job Title: Executive Support SpecialistWe are seeking a highly motivated and reliable professional to join our team in an executive support specialist role.The successful candidate will be responsible for providing exceptional customer service, account management, data entry, payroll administration, EA/PA support services, and general administration duties...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000

    Discover a dynamic opportunity as an Executive Support Specialist at our esteemed institution. In this senior role, you will provide exceptional support to the leadership team, ensuring seamless workflow and office administration.The PositionReporting directly to the Director of Operations, you will be responsible for:Managing the executive calendar,...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeExecutive Full time $85,000 - $95,000

    Job Title: Executive Support SpecialistThe role of an Executive Support Specialist is a dynamic and challenging position that requires a high level of organization, communication, and interpersonal skills.Main ResponsibilitiesAwareness of current projects and key clients at all times to ensure timely deliverables.Project management of assessment processes...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeSupport Full time $95,000 - $100,000

    Job Title: Executive Support SpecialistWe are seeking a highly skilled and organized Executive Support Specialist to provide exceptional support to senior staff members.The RoleProvide a welcoming service to internal and external stakeholdersManage diaries, including meetings and activitiesArrange confidential interviews or similarManage office workflow and...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $12,000 - $15,000

    Job Title: Executive Support SpecialistWe are seeking a highly organized and proactive individual to join our team as an Executive Support Specialist. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and is looking to take their administrative skills to the next level.Provide exceptional diary management and...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeSupport Full time $60,000 - $90,000

    About the JobWe are seeking a highly skilled and experienced professional to join our team as an Executive Support Specialist. This is an exciting opportunity for someone who enjoys working in a fast-paced environment, providing high-level support to senior executives and stakeholders.The successful candidate will be responsible for coordinating meetings and...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $77,190 - $93,533

    ">Job Title: Executive Support SpecialistWe are seeking a highly skilled and organized individual to fill the role of Executive Support Specialist. This position provides exceptional support to senior executives, ensuring seamless day-to-day operations within the organization.">Manage executive calendars, prepare reports, briefs, and correspondence with high...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000

    Executive Support SpecialistWe are seeking an experienced Executive Support Specialist to provide administrative support to our Director.About the RoleCoordinate and administer daily work activities, events, workshops, meetings etc.Manage diaries and prepare formal documents and reports.Ensure successful day-to-day management of the organization.Coordinate...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $70,000 - $90,000

    Job Title: Executive Support SpecialistThis is an exceptional opportunity to join our dynamic digital marketing agency as an Executive Support Specialist. The ideal candidate will provide top-notch administrative support to our Founder/CEO and Head of Growth, ensuring seamless day-to-day operations.Key Responsibilities:Manage calendars, appointments, and...