Executive Support Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $160,000
Job Title: Executive & Operational Support Specialist

We are seeking a highly skilled and experienced Executive & Operational Support Specialist to provide exceptional support to our senior leadership team. The ideal candidate will have excellent organisational skills, attention to detail and the ability to handle multiple tasks efficiently.

This is a diverse role that requires you to provide efficient and timely support to our Directors, Operations Manager and communications to our clients.

  • Manage diary and email communications for the Managing Director promptly and efficiently.
  • Liaise with internal and external stakeholders on behalf of the Managing Director, ensuring strong and professional written and verbal communication.
  • Receive dictation from the Managing Director and accurately transcribe into various documents.
  • Possess strong typing skills to ensure documents, valuations, and reports are efficiently and accurately prepared.
  • Format valuations and reports professionally, adhering to company standards and ensuring a polished final product.
  • Handle all tasks with discretion, sound judgement, and confidentiality.
  • Adapt to various competing demands and prioritise effectively to support the Managing Director's objectives.
  • Ensure high-level client service and responsiveness in all communications.

The successful candidate will possess excellent administrative skills, a high level of discretion and the ability to work independently.

Requirements:
  • 3 + years of experience in an EA role, senior administration or operational support role ideally in Real Estate/ Legal/ Accounting or a similar industry.
  • Experience in preparing and formatting professional documents, previous experience with valuations very desirable.

This is a part-time position, with 3-5 days in office (depending on candidate). Days will be set, but flexible on which days of the week based on the candidate. Earlier starts with earlier finishes could also be discussed.

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