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Administrative Assistant

3 weeks ago

Carina Heights, Queensland, Australia beBeeEmployment Full time $63,194
Administrative Support Officer">

We are seeking a highly motivated and organized Administrative Support Officer to join our team. This is an exciting opportunity for someone who enjoys supporting business operations and providing exceptional service to clients.

The successful candidate will be responsible for coordinating different teams, managing requests and inquiries, and creating correspondence and documentation as required. They will also be the first point of contact for internal and external customers via phone, email and in person.

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  • Key Responsibilities:
  • Supporting and coordinating different teams within each neighbourhood
  • Be the first point of contact for internal and external customers - via phone, email and in person
  • Manage requests, concerns and inquiries
  • Rostering and scheduling support for the neighbourhood
  • Creation of correspondence and documentation as requested
  • Efficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements.
  • Monitor, order and distribute office supplies and arrange for the maintenance/repair of office equipment
  • Ensure the integrity and accuracy of information in financial, human resource and other systems and databases
  • Use mainstream software including the Microsoft Office Suite and database applications (Intermediate – Advanced skills required)
  • Assist senior staff with special projects as required

Requirements:

  • Effective verbal and written communication skills
  • Previous experience in rostering/scheduling – Highly regarded
  • Great time-management skills and an ability to prioritise your workload
  • Good knowledge and experience with MS Office and Database applications
  • Confidence with smart phone and digital devices or willingness to learn
  • Excellent time management skills and ability to prioritise workloads with a can-do attitude

Benefits:

  • Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum
  • A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
  • 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme
  • Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
  • Career development opportunities with one of the most trusted community and residential care providers in Australia to challenge yourself, grow and make a meaningful difference

About Us:

Our organisation is committed to being a Child Safe, Child Friendly organisation and will provide welcoming, safe & nurturing services for children. We implement measures to prevent child abuse and neglect within our services and appropriately address child abuse and neglect if it does occur.

Our approach is simple – everybody is welcome here. At our organisation, diversity is at the core of who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, we strongly encourage Aboriginal and Torres Strait Islander applicants for this position.

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.

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